About Vassar College Located in the scenic Mid-Hudson Valley, 75 miles north of New York City, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged. Vassar College is a smoke free/tobacco free campus.
Position Summary and ResponsibilitiesResponsibilities: The Administrative Assistant in the Mathematics and Statistics Department assists and supports the chair, faculty and students in the department with all administrative functions.
Assisting students and maintaining an open and welcoming office. Directing students to the appropriate people and resources.
Working with the chair on annual reports, staffing plans and course masters, assist in position searches.
Assisting faculty with course preparations and professional travel arrangements.
Managing, supervising and coordinating student interns, assistants, and workers in the department (including managing time sheets).
Establishing and maintaining student records such as student progress toward completing the correlate and major.
Determining and tracking eligibility for departmental honors and prizes.
Tracking departmental budgetary expenditures and requisitions.
Manage departmental calendars, maintain schedules for use of classrooms, request routine building maintenance, and maintain supplies and office equipment.
Provide general clerical support and respond to inquiries, answer phones and manage internal and external correspondence.
Update course catalog copy, departmental policies and department brochure.
Coordinate department lectures (including travel arrangements for guests)
Plan medium/large special events including catering, advertising, and reimbursements.
Perform other duties as assigned.
A minimum of two years of administrative support experience and/or training.
Strong computer skills are required including proficiency with Microsoft Word, Microsoft Excel, email and internet browsers; familiarity with Google's suite of tools and Moodle; and proficiency with Banner and Workday preferred.
Excellent written and verbal communication skills and telephone manner are essential.
Ability to interact effectively with a diverse community of faculty, students, staff and visitors.
Professional, problem-solving demeanor and good judgement and discretion, including the ability to maintain confidentiality;
Strong organizational skills, including the ability to effectively manage deadlines and multiple, competing priorities.
Must be able to work independently.
Required Applicant Documents Resume Cover Letter Contact Information for 3 References
Optional Applicant Documents
Special Instructions to Applicants To complete your on-line application, you will be required to attach your cover letter, resume, contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. This position will remain open until filled.
For full consideration applicants should apply by:
Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.
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Founded in 1861, Vassar College is a highly selective, residential, coeducational liberal arts college. Consistently ranked among the top liberal arts colleges in the country, Vassar is renowned for pioneering achievements in education, for its long history of curricular innovation, and for the beauty of its campus.