The Library Assistant IV at the John F. Schaefer Law Library procures and exercises initial bibliographic control over all new and replacement materials (except electronic) acquired by the library during a fiscal year. Creates initial bibliographic records for the library catalog and creates, edits, and maintains order records. Creates, maintains, and edits for accuracy all permanent holdings records for the library catalog. Performs detailed administrative duties to prepare all library materials for shelf-readiness. Directs shelving of all new materials and pull older materials for superseding/withdrawal. Maintains specialized holdings records for all periodicals, serials, and continuations received by the Library. Provides high-quality service for internal and external customers. Through teamwork, collaborates with other employees to achieve goals and objectives.
Acquires new library materials in paper, audio and video formats following selection by librarians and verifies all order requests against the library’s catalog to avoid duplication in the collection. Uses the bibliographic utility, Online Public Access Catalog (hereafter referred to as OCLC), to locate and export appropriate bibliographic records into the library catalog or creates basic bibliographic records for materials not yet cataloged in OCLC. Creates and attaches order records to the bibliographic records; consults with librarians regarding orders when appropriate; determines appropriate vendors, methods of order, forms of payment and modes of transport; and places orders, redirecting if necessary. Orders replacements for missing and damaged items.
Serves as first point of contact for other Collection Management support staff in areas of practices and procedures; trains, coordinate departmental workflow and provide problem resolution.
Establishes and maintains ongoing relationships with vendors through phone contact, email or written correspondence. Sets up new accounts; resolves vendor issues. May negotiate with vendors.
Performs receiving functions for all materials ordered: reviews incoming materials; records receipt of individual items in the catalog; locates and prints out accurate bibliographic records from OCLC for use in cataloging unsolicited materials accepted for inclusion in the collection.
Creates, organizes, and maintains quality control over paper files generated by ordering, receiving, cataloging and returns activities, to support financial functions carried out in other departments.
Handles all returns: secures vendor/publisher permissions as necessary; drafts supporting correspondence; prepares and routes all returns for shipping.
Inputs, verifies, and edits holding information in library catalog records to maintain accurate description and identification of library materials.
Completes physical end processing of all materials after receipt and cataloging to ensure materials’ shelf-readiness.
Records receipt and ownership of most library materials.
Shelves or directs shelving of new and/or replacement volumes, supplements and pocket-parts. Collects, sorts, and packages periodical materials for binding. Pulls older materials for superseding/withdrawal by Collection Management staff.
Performs other duties as needed, to facilitate workflow and teamwork of the Collection Management Department; works on special projects; performs core functions of other support staff in their absence.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired by completing an associate's degree; one to two years of library and technical services experience, or an equivalent combination of technical, vocational, or business experience. Experience with publishing and vendor practices is particularly desirable.
Knowledge of basic office practices, procedures, equipment and software including Microsoft Office 365.
Familiarity with integrated library systems, such as Innovative Interfaces, with bibliographic utilities such as OCLC, and with MARC format.
Excellent verbal and written communication skills.
Ability to work independently.
Ability to recognize and correct errors and be attentive to detail.
Sound organizational skills and strong problem solving ability.
Ability to manage time and set priorities consistent with department and College goals.
Ability to remain focused despite frequent interruptions.
Ability to work well with a diverse group of people.
Strong interpersonal skills to work well in a team environment.
Ability to foster a cooperative work environment.
Required Application Materials
Please submit a cover letter and resume. Please include the contact information for 3 references within your resume.
Summary of Physical Demands
Moving around the library, frequently up and down stairs; occasional bending and stretching; moving, shifting and lifting books; pushing cumbersome/heavy book trucks, and lifting cartons weighing up to 30 lbs.
Bidding eligibility ends on 12/3/2019 at 11:55 PM
Internal Number: 623983
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