Assistant Director, China Center Student Recruitment - 1904357
Required Qualifications (As evidenced by an attached resume) :
Master's degree (foreign equivalent or higher degree) in Applied Mathematics & Statistics, Business, or closely-related field that would provide a background in analytical and statistical skills. Three years of full-time experience working with international academic institutions and university-level international students. Broad experience recruiting international students for regular admission to graduate and undergraduate academic programs. Experience recruiting international students for programs of Intensive English. Experience building student recruitment pipelines with high schools and partner universities. Experience negotiating international service contracts and agreements. Experience coordinating, developing and implementing large-scale international outreach programs and/or events.
Strong data analytical skills with experience creating complex reports using Microsoft Excel. Budget management experience to include financial reporting, financial modeling and planning. Proven record of success in managing programs or projects in/with China. Experience managing graphic design and branding for social media, print and/or web content, for a higher education institution, specific to China. Expert understanding of Gaokao and experience using it as one criteria for admission to undergraduate programs. Experience using the Chinese University ranking system to shape recruitment strategy. Experience developing budgets for international programs. Experience with currency exchanges and international wire transfers. Experience assessing Chinese students' academic credentials for admission to a US university.
Brief Description of Duties:
The Assistant Director, China Center Student Recruitment will be responsible for the development and implementation of China-specific international student recruitment strategies and planning intended to (i) attract and yield cohorts of excellent students and (ii) meet the university's enrollment, quality, and financial goals. The incumbent will develop and execute data-driven management, marketing and communications strategies for China-specific student recruitment.
As the subject matter expert on higher education trends in China, the incumbent will conduct original research on trends in Chinese higher education and use such research to form the China Center student recruitment strategy. The incumbent will craft and implement processes, databases and dashboards to track, measure, represent and report on China-specific enrollment targets, as defined by the Dean. The incumbent will build student recruitment pipelines by cultivating professional relationships with student
recruitment agents, high schools and Chinese Universities. The incumbent will also be tasked to build alumni networks and serve as the primary liaison between Stony Brook University and Chinese regional and provincial educational bureaus.
The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.
Data Analysis & Reporting: As the subject matter expert on higher education trends in China, including understanding how Chinese students choose between US colleges, what incentives students respond to and how to communicate effectively with these students, this position will:
Design longitudinal reports to record and track China-specific student retention and student success trends.
Design reports to record and track students recruited by the China Center, to include developing reports to measure and assess completion rates.
Provide predictive analysis on students who successfully complete English for academic success program and students who would meet the criteria for graduate admission.
Design and maintain ad-hoc and on demand databases, reports and spreadsheets for managing China-specific student recruitment efforts.
Design and make available reports identifying students submitting an application, reports tracking the status of applications and reports tracking tuition deposits related to those applications.
Create reports showing detailed monthly analysis of student recruitment efforts.
Design and distribute quarterly reports of student recruitment-to-target efforts updates to the Dean.
Create PeopleSoft queries and reports to track tuition revenue related students recruited by the China Center.
Develop reports on student probation, suspension and other academic action, identifying the reason code associated with each academic action.
Design PeopleSoft reports or other reports to measure dorm occupancy rates for international students.
Design reports to measure the impact of student recruitment and pre-orientation campaigns.
Utilize research data to forecast enrollment yield from different cities and provinces in China; and use such forecasting to eliminate regions that suggest would suggest poor student recruitment yield to effort. Build custom models comparing student recruitment and enrollment yields by regions.
Manage data exports from the on-line student Mentoring platform, interpret the data and give valuable insights to the International Student Success Committee.
Responsible for managing end-user security access to student recruitment data and enrollment and retention reports.
Set up and automate the distribution of summary student recruitment and enrollment reports with pivots, linking and audit trail tabs, for end users. Use SQL or Excel VLOOKUPs to develop and maintain relational databases on China-specific alumni outreach efforts and giving.
Develop and maintain relational databases capturing academic progress, attrition, degree completion and academic standing of students recruited by the China Center.
Create PowerPoint and other media presentations for student recruitment and orientation sessions.
Student Recruitment & International Marketing : Develop and execute student recruitment plans for eight (8) or more Chinese cities. Recruit high performing, degree-seeking international students to Stony Brook University. Manage China-specific student recruitment efforts for the Global Summer Institute. Manage the recording and reporting of students recruited by the China Center.
Assist the unit providing guidance to newly admitted Chinese students and their parents.
Develop student recruitment and pre-orientation policy and procedure documents and disseminate within Global Affairs. Provide quarterly written updates to the Dean on student recruitment activities, enrollment targets and pre-orientation efforts.
Plan and execute international pre-orientation sessions in Beijing, Shanghai, Guangzhou and other cities. Develop realistic budgets for each pre-orientation session.
Establish public WeChat groups to disseminate Stony Brook University, admission and pre-orientation information.
Develop, organize and manage in-country information sessions and pre-departure programs for newly admitted undergraduate and graduate Chinese students.
Develop and manage a Parental Association network to engage and inform parents of the opportunities, policies and programs at Stony Brook University.
Set up and supervise phone banks providing help desk services for Chinese students who are admitted to the University.
Develop student recruitment fair itinerary.
Establish select Chinese high schools list and deliver student recruitment presentations at each.
Expand the university's international partnerships and agreements, in collaboration with the Assistant Dean for Global Initiatives.
Identify opportunities to engage reputable student recruitment agents and manage agent relationships.
Build, train, mentor, and supervise the student recruitment team.
Manage the development of customized marketing and promotional material for China-specific student recruitment efforts.
Advise prospective students on admission criteria, academic programs, the application process, cost of attendance and campus life information.
Directly supervise the production of all flyers, bulletins, banners and student recruitment related posters for print.
Review and approve all Chinese language web content promoting SBU and all content for student recruitment.
China Center Operations Support: Assist with the management of cooperative agreements with Chinese intuitions, including the Stony Brook Institute at Anhui University. Contribute to the development of China Center operational strategy and long term planning, to include the development of student recruitment targets and international student success services.Contribute and assist with the development of new summer study abroad programs in China.
Budget and Finance: Develop budgets and negotiate service contracts with vendors for each student recruitment plan and pre-orientation session:
Provide guidance to Procurement on all requisitions, payments to vendors and purchase orders, directly related to China student outreach efforts. Document price justifications for all goods and services related to the outreach initiatives, as per the NYS Finance law requirement.
Develop historical cost and price comparisons to inform future purchases of services.
Assist foreign vendors with enrollment in the SUNY procurement system, including assistance with the proper filing of the IRS form W-8BEN and W-8BEN-E and the production of the Exemption certificate Form C-200, for non-NYS entities.
Translate to English (or English to Chinese) all contracts, invoices, agreements and publications as they relate to the China Center initiatives.
Implement a regular process reporting on expenditures for China-specific services.
Assist with quarterly budget to actuals analysis of all China related expenditures.
Alumni Engagement and Scholarship Development: In collaboration with SBU Alumni Relations Office, establish and manage Stony Brook University Alumni chapters in Shanghai, Beijing, and Guangzhou, among other cities.
Develop fundraising proposals and targets.
Develop metrics to assess the impact of donations.
Assist with the scholarship policy development, eligibility criteria and rubrics for the awarding of scholarships. Provide guidance to the Office of Financial Aid on the administration of such scholarships.
Track, compare and report on completion rates and other measures of students receiving/not receiving a scholarship.
Other duties or projects as assigned as appropriate to rank and department mission.
This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. Candidate must be willing and able to travel extensively to China, in an independent manner, and must possess the required documentation to do so.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at
About Stony Brook:
Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.
If you need a disability-related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed online at the University Police website at http://www.stonybrook.edu/police .
Official Job Title: Director Special Student Programs
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Office of Global Affairs - China Center-Stony Brook University
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30 a.m. - 5:00 p.m. Pass Days: Sat, Sun
Posting Start Date: Nov 27, 2019
Posting End Date: Dec 12, 2019, 4:59:00 AM
Salary: Commensurate with experience.
Salary Grade: SL4
Appointment Type: Term
Internal Number: 1904357
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.