Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.
The Undergraduate Program Assistant carries out daily administrative tasks for the Undergraduate Program Office, oversees calendar for Associate Dean for Undergraduate Programs and distributes memos and emails to students. The incumbent is the point of first contact for student visitors, phone calls and e-mails to the Undergraduate Program Office. She/he maintains all Undergraduate Student Records--clinical credentials, classes, advisors, study abroad, summer course approvals and prepares clearances for graduation and eligibility for honors.
Scheduling/Administrative: Acts as primary contact person for courses room scheduling, final exam scheduling, course information on university databases; Supports Assistant Director with informing students about deadlines and licensing paperwork; Update and maintain Undergraduate Student Handbook, folder files, mail bins, bulletin boards; Directs questions as necessary to Associate Dean, Assistant Dean, Student Services and Assistant Director, Academic Services; Communicate with prospective students (tours, informative meetings); Monitors and updates students records including immunizations, CPR certification, CORI, etc.
Registration: Oversees and tracks course enrollment and registration processes and procedures including all reporting requirements.
Special Projects: Works with clinical placement office and the TOR for Synthesis to organize Synthesis placements; Participates in coordination of Convocation and Commencement; Assists with undergraduate seminars, events, career fairs; Supports Clinical Placements Office pertaining to administrative paperwork and other support.
Examinations: responsible for the final examination process including all work with Academic Support Specialists and help with implementation of ExamSoft. Proctor exams as needed.
Graduation: responsible for all graduation clearance. Completes verification of degrees for Alumni; Assists students with NCLEX application and RN license application processes
Full-Time Equivalent Hiring Range: $37,950 to $47,450; salary commensurate with relevant experience.
Minimum of 2 years of higher education experience required.
Must be able to implement new technologies to improve efficiencies. Willing to learn new technologies. * High degree of professionalism and customer-service orientation. Excellent listening skills and management. * Demonstrated ability to work independently and collaboratively in a team environment. * Outstanding oral and written communication skills. * Demonstrated ability to exercise sound judgment in decision making and problem solving. Ability to earn trust. Integrity to handle sensitive and confidential information. * Can do attitude and positive outlook required. * Commitment to diversity and inclusion required. * Advanced knowledge of Excel, PowerPoint, and other MS Office platforms preferred.
Boston College conducts background checks as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity
Boston College offers a broad and competitive range of benefits including depending on your job classification eligibility;
Tuition remission for Employees Tuition remission for Spouses and Children who meet eligibility requirements Generous Medical, and Dental Insurance Low-Cost Life Insurance Eligibility for both 401K and University Funded 403B Retirement Plans Paid Holidays Annually Generous Sick, and Vacation Pay Additional benefits can be found on www.bc.edu/employeehandbook
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/offices/diversity/compliance/nondiscrim
Internal Number: 3549
About Boston College
Boston College is one of the nation's best and most selective universities, with U.S. News & World Report ranking Boston College 31st among national universities, and Forbes ranking it 26th in its 2012 America's Best Colleges listing. Boston College confers more than 4,000 degrees annually in more than 50 fields of study through eight schools and colleges. Faculty members are committed to both teaching and research having earned nearly $60 million in research grants in the last year alone. The University has made a major commitment to academic excellence. As part of its Strategic Plan, Boston College is in the process of adding 100 new faculty positions, expanding faculty and graduate research, increasing student financial aid to more than $128 million annually, and widening opportunities in key undergraduate programs, such as international study, internships and student formation.