Essential Functions: JOB PURPOSEManages the front office staff and provides administrative support for the School of Library and Information Science (SLIS) in order to promote student and faculty interest, involvement, retention, recruitment and to recognize and/or award them for their accomplishments and achievements. ESSENTIAL FUNCTIONSSupervise non-exempt and part-time staff. Will recruit, hire, train, direct daily activities, discipline and develop the staff. Establish and monitor work schedules and set deadlines and priorities for staff. Authorize employee absence notices and approve bi-weekly WebTime Entry timesheets. Manage and maintain student records and scholarship award activities.Manage and control day-to-day office activities. Assist in creating a collaborative working environment with administrators, faculty, staff, students, volunteers and visitors. Create communications which reflect the school's brand and competitively positions it against its peers. Work Collaboratively to promote the school's online presence, including messaging on social networking sites. Keep abreast of emerging social media sites (i.e. Snapchat, Pheed, PicsArt, etc.) that are used frequently by students.Coordinate, plan, solicit, advertise, organize, and oversee student activities and events (e.g. Orientation, Career Fairs, New Student Convocation, Welcome Back Week, Student Recruitment Events, Annual Recognition Ceremony, Commencement, etc.). Responsible for forming committees, themes and activities. Arrange food, refreshments and prizes for various activities and events. Ensure activities meet the objectives of the School's mission.Assist with coordinating the course schedules per semester. Update and maintain new course proposals or changes to current courses in order to ensure that the school is providing up-to-date and accurate records of courses offered.
Qualifications: EDUCATIONBachelor's degree in business administration or related field or equivalent combination of education and experience.EXPERIENCEMinimum 5 years of job-related experience. Minimum 5 years working a in university setting, preferably in a large unit. Preference given to those with experience in matters related to student events and/or student misconduct, grade grievances and academic achievement for an academic department, deans office or related area.KNOWLEDGE, SKILLS AND ABILITIESTechnology Skills - Proficient in Microsoft Office, including Access, Excel, Word, PowerPoint, and Publisher.Communication Skills - Ability to communicate effectively with others, both orally and in writing. Ability to maintain a high-level of responsiveness to customer concerns and complaints.Analytical Skills - Highly effective analytical skills, ability to quickly identify and understand problems and select appropriate resolutions.Office Procedure Skills - Can coordinate events and activities involving multiple pieces, such as travel arrangements and itineraries, calendar and schedule meetings. Can perform work with close attention to detail. Interpersonal Skills - Ability to deal with frequent change, delays or unexpected events. Ability to change approach or method to best fit the situation and reacts well under pressure. Ability to work collaboratively with others throughout the department, division and university. Ability to work professionally with a variety of people at different job levels.
Internal Number: 76_207516
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.