1.Leads the strategic application of the AA&D Resource functions to FAS priorities; this includes FAS budget reporting, development operations, business analytics, technology services, business process analysis and changement. Works to establish policies, procedures, and programs that support the functions of the staff in FAS Development.
2.Provides strategic counsel, synthesized recommendations, and operational insights to the DDAVP on all matters internal and external to the organization.
3.Ensure information flow to and from the DDAVP, FAS via numerous channels. This will involve conducting research, preparing presentations and talking points, facilitating communication and collaboration with the FAS Development senior management team, responding to time sensitive and urgent situations.
4.Oversees the function responsible for the the implementation of all donor engagement strategies and activities involving FAS faculty and senior academic administrators, including event programs and one-on-one donor and prospect meetings and advises fundraising partners on academic resources to support fundraising and donor engagement strategies. This function also includes the liaising with the FAS dean's office on all development activity, ensuring strategic use of the dean's time in consultation with fundraising leaders across all fundraising departments.
5.Manages the Executive Assistant for the DDAVP.
6.As part of an AA&D Talent Management team and FAS senior management team, works to establish processes that will ensure greater staff accountability, maximum effectiveness, clearly defined goals, objectives, and metrics by which to measure success; creates strategies to enhance staff retention and office morale; provides opportunities for professional development and both individual and group success; facilitates recruitment activity for FAS Development.
7.Working with FAS Development senior management and leveraging the Development Operations team, coordinates business process analysis and documentation in any/all departments needed.
8.In collaboration with FAS Development senior management team, plans annual schedule and individual agendas for FAS All-Staff meetings and retreats. These gatherings will variously have components relevant to staff training, skill building, information sharing, and team building. As part of the AA&D talent management team, helps to create agendas, training, skill building and information sharing for AA&D as a whole.
9.Liaises with all FAS Development and Alumni Affairs and Development service departments to ensure a coordinated effort, in particular Research, FAS Marketing and Communications, FAS Donor Relations, Events, Creative Services, Training & Education, Alumni and Development Services and AA&D Operations.
10.May travel over the course of the year to meetings and conferences related to operations. Attends AA&D All-Staff meetings and FAS All-Staff meetings.
11.Completes additional ad hoc projects as requested by the DDAVP, FAS Development, particularly those requiring a response to an inquiry, such as correspondence from donors or surveys from peer institutions.
12.The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 060
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree required. Minimum 10 years' experience in a development setting or a related field. Excellent written and communication skills.
Ability to manage direct staff and manage relationships with peer executives throughout the University required.
This position may be privy to highly confidential information regarding individuals or institutional matters, planned or potential operational or organizational procedures, shifts in policy, or other critical and confidential information relevant to the successful management of FAS Development. The position requires an extremely high level of professionalism, sound and mature judgment, collegiality, and thoughtful organization.
Must be creative, disciplined and proactive in addressing the organization's needs in order to maintain bottom line success. Ability to multitask and daily re-prioritize tasks required. Must be able to think conceptually and handle difficult situations.
Must be able to move from high level planning to tactical support roles (eg, developing budgets, organizational structures and implementation teams to support development operations) and skillfully collaborate with multiple constituencies (eg, senior academic leaders, administrative, financial and fundraising executives across the University).
The position requires an extremely high level of professionalism, sound and mature judgment, collegiality and thoughtful organization. Able to work effectively with internal and external constituencies inside the FAS and in a University environment. Displays sound judgment and handles confidential material appropriately.
Must be conscious of risk management. Must be collaborative, conscientious and results-oriented. Must have ability to integrate, think strategically, conceptually and tactically, manage multiple projects simultaneously and handle even difficult situations with a sense of humor. Must have the ability to produce clear documentation.
Travel expectations are very minimal. Occasional trips to visit vendors, conferences, or other universities helpful, but required very infrequently.
Computer literacy required: must have experience with Windows, spreadsheets and databases. Familiarity with the database and systems software currently in use at the University is a distinct advantage.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50933BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.