This position will provide administrative support to two areas: the Division of Budget and Planning and to the Vice Provost areas.Specifically:
This position will spend approximately 60% time providing administrative support for the Division of Budget and Planning, including the Directors (Capital & Space Planning; Institutional Research & Planning); serve as main reception point for all visitors to the office.Responsibilities include calendar coordination, coordinating complex meetings and planning special events, assist with tracking details on various project and/or committees.Additional responsibilities include general office management (ordering and maintaining office supplies, serving as telecommunications coordinator).Provide staff support and serve as back up to the Executive Staff Assistant to the Vice President for Budget and Planning. Other special projects as assigned.
Additionally, this position will spend approximately 40% time supporting the Vice Provost areas. This includes, but is not limited to: handling inquiries, managing complex calendars,arrangingcomplicatedtravelplans,drafting and editing variouscorrespondence and communications,andproject work.
Associate's degree with at least 2 to 4 years related administrative experience, or equivalent combination of education and experience.
Must provide a professional, customer oriented approach and demonstrate the ability to handle, diplomatically, a wide variety of situations.
Must have the ability to organize and prioritize multiple work assignments.
Requires a high level of initiative, motivation, independent judgment, decision-making, and commitment to precision and accuracy.
Incumbent must have the ability to work in a team environment, ability to take initiative, must demonstrate good judgement, great attention to detail, and a collaborative and positive spirit.
Must be able to handle highly confidential information.
Must be proficient in the use of various software, including MS Office (Word, Excel, Outlook e-mail and calendar), WordPress, InDesign, Concur Travel System, Zoom, and FileMaker Pro, and be able to learn other software as necessary.
Associates degree in secretarial science or related field.
Prior experience in an office requiring highly confidential and professional atmosphere desirable.
No Visa sponsorship available for this position.
No relocation assistance available for this position.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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