The Financial Administrator supports a university accounting-related area or program. Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.
Prepares analysis & reports.
Provides account research.
Assists with budget projects.
Coordinates &/or provides information for the annual salary review process.
Analysis, Statements & Reporting:
Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Provides review and oversight of all types of financial Payroll transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Grants &/or Awards:
Reviews PI funding status on a monthly basis.
Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise systems; develops and runs queries.
Identifies sources for data & information to be used & completes special financial projects.
Manages operation of or interaction with a computer system or system processes that support the area or program.
Ensures that area service level goals are met.
Provides training and support to related university units or program participants; maintains website and training materials.
Performs other duties as assigned
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Strong understanding of financial reporting.
Strong analytical skills.
Detail-oriented and focused on accuracy.
Demonstrated project management skills, with the ability to multi-task and complete multiple projects independently.
Experience implementing process improvement.
Demonstrated ability to create, interpret, and present management-level reports.
Proven verbal and written communication skills, customer service orientation, and decision-making skills.
Ability to assess projects and understand that not all answers are clearly defined.
Ability to establish and follow processes in a respectful manner, engage people, and listen to multiple viewpoints.
Focused on collaboration with constituents and provision of superior customer service in order to solve problems.
Comfortable interacting with colleagues at all levels of the organization, including senior leadership.
Preferred Qualifications: (Education and experience)
Prefer experience with PeopleSoft systems.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37751
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.