Manages McCormick's Office of Professional Education (OPE) operations and affiliated masters programs budget and financial operations, analysis and reporting. OPE is a new structure designed to optimize program delivery, faculty and student support to achieve operational excellence across the portfolio of 10 professional masters programs. Under the guidance of the Senior Associate Director, manages the financial functions of OPE activities and programs. Manages the daily financial operations of OPE, ensuring financial administration activities are completed in a timely, accurate, and compliant manner. To support the new structure, partners with key contacts to establish procedures to streamline financial operations in multiple programs. Key contributor to annual budget planning and monitoring financial performance. Key contact for McC Finance for budget and financial management.
Supports a university accounting-related area or program.
Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc.
Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.
Implements existing policy & ensures the effective, compliant, & efficient completion of daily financial activities.
Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable).
Represents &/or guides business area on internal &/or external financial affairs by exchanging information.
Performs all aspects of post-award financial management for sponsored projects.
Areas of responsibility:
Accounting policy & procedure
Business continuity planning
Financial Statements Forecasting
Procurement card program
Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Prepares analysis & reports.
Provides account research.
Assists with budget projects.
Updates budget estimates & provides commitment tracking support for all financial activity.
Guides OPE and program units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:
Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Procurement card holder with responsibility to manage purchases in align with policy and to reconcile monthly.
Supervises temporary, part-time or work study students
Provides work direction to others
OPE Financial Assistant and Program Associate Directors to ensure financial compliance with university and McCormick policy and procedure (i.e. T&E, purchasing, payroll, etc.)
Supervises other employees
Assists with hiring employees
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
4 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with financial reporting.
Preferred Competencies: (Skills, knowledge, and abilities)
Ability to partner with leadership to develop a new structure in a fast-paced, evolving environment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37591
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.