The University of Connecticut School of Law solicits applications for an Administrative Services Assistant 3 for the Office of the Assistant Dean for Finance, Administration and Enrollment. The School of Law is the top-ranked public law school in the Northeast, with a nationally landmarked campus in Hartford near to the state capitol and courts as well as the headquarters of major corporations. The Law School hosts four student journals, over forty student organizations, extensive clinical and service engagement with the surrounding communities, and one of the largest law libraries in the world. More than 100 research centers and institutes serve the wider University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities.
The successful candidate will, under the general direction of the designated administrator, manage administrative functions in the deans’ suite, and perform other duties as outlined in the job description and as required.
DUTIES AND RESPONSIBILITIES
Performs office management duties; directs the workflow and supervises the processing of administrative and personnel paperwork; reviews paperwork for accuracy and adherence to policies and procedures.
Supervises, trains, and evaluates student support staff; determines work assignments and work schedules, adjusting clerical assignments to accommodate priority needs; makes recommendations regarding hiring decisions.
Independently composes, prepares and/or edits standard correspondence and reports containing information that requires thorough knowledge of policies, procedures and data sources.
Devises, modifies and/or supervises the maintenance of complex filing and record keeping systems, which may be automated.
Transmits authoritative information and serves as a resource to students, staff and others regarding policies and procedures governing the department/division.
Serves as a liaison to the university offices on campus including but not limited to Parking Services, Facilities, UConn Police, and Dining Services.
Within established practice, handle administrative matters for supervisor, signs supervisor’s name to correspondence, requisitions, vouchers and other standard forms and makes decisions in supervisor’s absence.
Maintains and monitors department/unit budget and records; monitors and approves routine expenditures, as delegated, processes fiscal paperwork; advises supervisor of problems; may independently manage specific budget items, such as Student Labor accounts.
Monitors and reviews personnel actions for accuracy and compliance with appropriate policies and procedures and resolves related problems as they arise.
Assists supervisor and others in resolving budget and other business problems related to department /unit operations.
Is responsible for making all necessary arrangements for meetings, conferences and travel; arranges for and implements, as directed, conferences, seminars, committee meetings, assisting as required.
Performs complex typing and transcription duties as required; operates automated equipment.
Schedules appointments and meetings for supervisor; screens incoming mail and telephone calls, making referrals as appropriate.
May represent supervisor to other University offices, the public or outside organizations to gather or transmit information that affects the operations of the department/unit.
Review administrative and internal operation procedures for efficiency and effectiveness and recommends improvements; establishes procedures to implement operational and/or fiscal policies.
As needed or assigned, may be responsible for special short-term or ongoing projects that require planning, coordination and supervision.
Performs related duties as required.
Bachelor’s degree or equivalent combination of education and experience including 4 to 8 years’ experience in a progressively responsible administrative support position. Organizational and supervisory ability. Excellent interpersonal skills and ability to work effectively with the department/University staff and other individuals and groups. Commitment to diversity, equity, and inclusion. Ability to resolve administrative problems efficiently, effectively and independently.
Experience in a Law School or other professional school or college.
Experience with systems including PeopleSoft, Kuali Financial Systems, Page Up, Concur or other similar systems.
This is a full time, UCP 4 position. Candidates should expect to work at the Law School located in Hartford, Connecticut. Salary will commensurate with experience.
Please apply online at www.jobs.uconn.edu, Staff Positions, Search #2020280. Interested candidates please include a letter of interest, resume, and contact information for three (3) professional references. Any questions about application materials may be directed to Karen DeMeola (email@example.com), Assistant Dean for Finance, Administration, and Enrollment.
Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2020280)
This job posting is scheduled to be removed at 11:59 p.m. Eastern time on December 6, 2019.
The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.
See Job Description
Internal Number: 2020280-2276_1574593495
About University of Connecticut
The University of Connecticut is a national leader among public research universities, with more than 30,000 students seeking answers to critical questions in classrooms, labs, and the community. A culture of innovation drives this pursuit of knowledge throughout the University’s network of campuses. Connecticut’s commitment to higher education helps UConn attract students who thrive in the most competitive environments, as well as globally renowned faculty members. Our school pride is fueled by a history of success that has made us a standout in Division I athletics. UConn fosters a diverse and vibrant culture that meets the needs and seizes the opportunities of a dynamic global society.