The Program Assistant is responsible for administrative and financial support for the program. Some responsibilities include:
Assists with all event logistics for seminar series, symposiums, conferences, and other events. Logistics include coordinating vendors, catering, visitor travel arrangements, space reservations, registration management, etc.
Provides front-line support for occasional evening and weekend events. Works closely with Scientific Program Manager to coordinate workflow.
Coordinates student grant and fellowship applications by serving as a point of contact for students, overseeing the intake of applications, and coordinating post-award processes.
Assists Scientific Program Manager with outreach and publicity.
Prepares and updates MSI's financial and administrative records. This includes: processing reimbursements and payments, ordering office supplies, marketing materials, and photocopies for programs.
Updates the MSI website and office calendar regularly with MSI news and information, using Open Scholar.
Monitors the MSI@harvard.edu mailbox to answer questions or forward them to the Scientific Program Manager or Faculty Directors, as appropriate.
Other administrative duties as required.
*This position is 17.5 hours per week.
This is a one-year term position with the possibility of extension based on funding and satisfactory performance.
To be considered for this position, a resume and cover letter must be submitted.
We regret that Harvard University does not provide visa sponsorship for this position.
All formal offers will be made by FAS Human Resources.
We invite individuals with diverse backgrounds, experiences, and abilities to be a part of our community.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
Business training beyond high school or college background. 3+ years of administrative experience in an academic or related setting. Education beyond high school may count toward experience.
Excellent verbal and written communication skills required.
Ability to work independently with minimal supervision.
Ability to handle complex and confidential information with discretion.
Competency using all Microsoft Office applications.
Familiarity with websites on Open Scholar.
Must be very detail-oriented, organized, and self-motivated.
Harvard experience a plus.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50966BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.