The Human Resources Coordinator will provide administrative support for all Human Resources areas including: full-cycle talent acquisition, benefit administration, regulatory compliance reporting and audits, compensation, training and development, HRIS, and diversity, equity and inclusion. The Human Resources Coordinator will deliver outstanding customer service and exercise discretion and tact.
Post vacant positions on BSO site and appropriate advertisement sources, manage I-9 process, complete pre-hire background checks, arrange pre-employment physicals (as appropriate), prepare offer letters, and monitor compliance training (sexual harassment webinar for new hires).
Assist the Human Resources Generalist with hiring 350 seasonal Tanglewood employees.
Maintain HRIS. Enter new hire and termination information into ADP Workforce Now. Process all compensation related changes (January annual merit increases, promotions and adjustments).
Plan and execute various HR department events, projects, initiatives and work towards continuous improvement. Schedule rooms, set up, technology and food for all meetings such as full staff, Per Tutti, 403(b) Investment Advisory, Pension Institution, Service Awards and staff training and development.
Serve as the initial contact person to assist employees with benefit plan provisions, eligibility and procedures related transactions with providers, vendors and payroll.
Generate COBRA notices and maintain records. Coordinate mailings including but not limited to Summary Annual Reports, Annual Funding Notice, Notice of CreditableCoverage, Pension Statements and Open Enrollment for retirees.
Bachelor’s degree and two years of related experience.
Outstanding customer service and interpersonal skills.
Detail-oriented and accurate with strong research skills.
General knowledge of current federal, state and local laws and regulations regarding employment and benefits.
Excellent organizational skills and ability prioritize work.
Professional integrity and credibility to work discreetly on sensitive assignments, exercise good judgement and manage confidential information.
Computer and web proficiency for benefits, recruiting, payroll, plus Microsoft Office Suite (Word, Outlook, Excel and Powerpoint).
“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability status, protected veteran status, or any other characteristic protected by law. The Boston Symphony Orchestra is committed to building a culturally diverse staff and encourages applications from female and minority candidates.”
About Boston Symphony Orchestra
The Boston Symphony Orchestra, Inc. engages more people in the remarkable variety and wonder of classical music than any other symphonic organization in the world, bringing music into the lives of millions of people every year. The rich tapestry of offerings by the Boston Symphony, Pops, Tanglewood Music Center and Tanglewood Festival Chorus represent the best that the art form offers. Known for its diverse programs, passionate performances and tradition of innnovation, the Boston Symphony Orchestra has been at the forefront of artistic excellence for more than 135 years.