Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
PROGRAM ASSISTANT , Biological Engineering (BE) , to provide support for a diverse and continuously evolving center funded by the NSF (National Science Foundation). Responsibilities include scheduling meetings, creating agendas, and recording and distributing minutes; editing a variety or reports and documents; maintaining project plans, schedules, and deliverables; creating and editing spreadsheets; coordinating events, e.g., communicating with venues, arranging travel/reimbursements, marketing, and catering; assisting with communications between partner institutions, faculty, and students; maintaining website and online databases of annual report information and the private data of applicants to center programs; assisting with migrating content to and design of the new center website; assisting with social media presence; contributing to NSF reporting; processing expense reports, requests for payment, and invoices; generating journal vouchers, requisitions, and purchase orders; assisting with educational, outreach, and program planning and activities; file system and Dropbox account maintenance; office supply maintenance; performing other general office duties as needed.
Job Requirements REQUIRED : high school diploma or its equivalent; three years' administrative/office/related experience; proficiency with Word, Excel, Power Point, Dropbox, and Google Forms; experience with web content management systems and design (WordPress preferred) and using Twitter, LinkedIn, Instagram, and other social media in a professional context; willingness to learn new software/tools; experience with event planning, e.g., logistics, catering, vendor communication, etc.; excellent organizational, multitasking, interpersonal, and verbal and written communication skills; and initiative, flexibility, and openness to change. Must be able to anticipate needs, prioritize, follow through on tasks, and meet deadlines; demonstrate good judgment, discretion, and diplomacy; and work independently and as part of a team in a fast-paced and rapidly changing environment. Bachelor's degree preferred. Job #18286-5
The schedule is flexible. May work occasional nights and weekends.
Internal Number: 18286
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature