The Department of Molecular Biology and Genetics is seeking a strong, customer service minded team member to provide a wide variety of administrative and clerical support services for the Department of Molecular Biology and Genetics. The Department of Molecular Biology and Genetics (MBG), a very large, diverse and active research and teaching department that encompasses both statuary and endowed components, shares a leading role in research and teaching in modern biology at Cornell University.
This position functions within an administrative team of ten (10) supporting 36 faculty, 100 laboratory support staff, and 170 graduate students of the Colleges of Arts and Sciences and Agriculture and Life Sciences. On average, the department manages $12 million in sponsored direct expenses each year.
The Administrative Assistant's responsibilities include, but are not limited to:
Working independently with limited supervision, provide broad administrative, organizational and clerical support to the department (copying, faxing, scanning), drafting routine faculty correspondence.
Handle many student inquiries.
Coordinate all aspects of guest seminar series, arranging all phases of travel for guest speakers (domestic and international travel); working with host faculty to arrange stay itinerary; support accounting with processing related travel reimbursements.
Assist in conference/named seminar planning.
Maintain department Website (Drupal).
Facilitate Department purchases utilizing the University eSHOP and procurement card system.
Maintain department office supply stock room.
Assist in preparation of course handouts and exams.
Maintain all department lists, databases, directories.
Provide phone and copier coordinator function.
Formal training beyond a HS diploma of 6 months to 1 year; more than 2 years and less than 4 years' experience or equivalent combination. Strong PC and MS Office skills required. Must have excellent customer service skills and demonstrated ability to serve and communicate with a broad range of people and to work under pressure with many interruptions. Attention to detail and organizational skills are critical. Effective problem solving, creativity, sound judgment in accomplishing tasks that are urgent; and the ability to work well within a team of professionals are required. Must be able to adapt to changing priorities, situations, and demands. Demonstrated history of reliability and the ability to maintain confidentiality. Must be able to work independently while supporting the efforts of an overall team. Must be flexible and receptive to new ideas and approaches; accuracy in spelling, grammar, and attention to detail required.
Associates degree and prior administrative experience in academic setting helpful. Expertise with MS Excel, MS Word, FileMaker, etc. Knowledge of Cornell on-line systems: Microsoft Outlook (email and calendar), BRIO, Student employment, Bursar, Acalog, eSHOP, Drupal, etc.
Essential Physical Requirements: Typically lifts less than 10 lbs
Visual: Normal concentration
Hazards: Limited exposure
University Job Title:
Administrative Asst III
Pay Rate Type:
Number of Openings:
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