1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Skill/ability 5: Strong attention to detail and excellent editing/proofreading skills.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Ability to work in a deadline-oriented production environment with demonstrated flexibility to adapt to changing and/or conflicting priority. Proactive self-starter who takes initiative.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr. Administrative Assistant YSM Development
Required Skill/ability 1: Demonstrated ability in an administrative support role. Well-developed written and verbal communication skills. A writing sample will be requested at the time of interview.
Required Skill/ability 4: Intermediate proficiency with Microsoft Office programs. Proven ability with data exports and queries, sorting and manipulation of Excel spreadsheets.
Required Skill/ability 2: Ability to work independently as well as part of a team in achieving goals with a strong focus on customer service both within the department as well as externally.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 58452BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.