About Westfield State University: In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.
Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.
Job Description: Campus Title: Financial Manager, CGCE State Job Title: Staff Assistant Department: CGCE Job Code: HA5600 FLSA Status: Exempt Funding: 7107-0029 Bargaining Unit: APA Job Type: Full-Time Timeframe: Calendar Year Shift: Normal day shift four days per week; 10:00 a.m. - 6:00 p.m. one day per week. May be required to work evenings/weekends for events, as needed. Regular Days Off: Saturday and Sunday (may be required to work as needed) Supervision Received: The Financial Manager receives supervision from the Dean of the College of Graduate and Continuing Education. Supervision Exercised: Two accountants and one part-time bookkeeper.
General Statement of Duties:
The Financial Manager is responsible for the day-to-day financial operations of the College of Graduate and Continuing Education. This includes overseeing and actively participating in the following functions: processing, reconciliation, discrepancy resolution, and maintenance of all CGCE student accounts, accounts payable, accounts receivable, CGCE payroll, and maintains records and accounting transactions. Additionally, the Financial Manager will assist in budgeting, financial planning, management and reporting, analyzing data, contract management, and developing business-based policies and procedures. Provides leadership and supervision to the Business Office staff and has peripheral knowledge in all operational areas of the College, including but not limited to, admissions, student records, academic programs and other relevant areas.
Duties and Responsibilities: Duties include but not limited to: Essential:
Directs and performs all financial activities for CGCE student accounts; including but not limited to billing, student payment plans, and financial appeals.
Makes recommendations related to CGCE financial operations and student accounts to improve efficiency and reduce manual and/or redundant processes while increasing satisfaction for the overall student experience.
Supports and assists in development of CGCE budgets, financial forecasting and analysis, maintains and updates the multi-year financial plan model, and manages the debt portfolio.
Provides advice on key budget and financial issues, identifies risks and opportunities, and recommends possible solutions and alternate courses of action for different financial situations and scenarios.
Prepares and develops internal financial reports, monitors and communicates progress toward achievement of financial objectives, and identifies trends driving positive and negative variances to plan on a monthly and quarterly basis.
In collaboration with the University Bursar and technology support, ensures compliance, accuracy, and oversight with various software systems related to CGCE Business office functions, including but not limited to, payments/refunds, health plans, and tuition/fees rules for accurate billing calculation.
Maintains and assures record compliance for federal and state regulations such as student account records, invoices, and contracts. Ensures compliances with University policies and external regulations to include, but not limited to: Payment Card Industry (PCI), Massachusetts state health insurance and the Family Educational Rights and Privacy Act (FERPA). Communicates changes in University policies and procedures and changes in financial regulations to staff and those affected by the changes. Serves as the CGCE Record Liaison.
Oversees all processes related to contracts, requisition orders, purchase orders and invoicing. Develop policies and procedures and maintains all external agreements, such as Memos of Understanding (MOU) with community partners. This includes managing and maintaining a record system for all MOU relationships.
Ability to work closely with multiple constituents of the University, including but not limited to, CGCE, Administration and Finance, Academic Affairs, and Enrollment Management.
Additional projects and duties as assigned.
Serve as liaison to other campus departments and committees as needed.
A minimum of a bachelor's degree or equivalent combination of education and experience is required in a relevant field, such as accounting or business management.
Requires detailed analytical skills and a high level of accounting skills and knowledge.
Proficiency in computer applications.
Evidence of strong written and verbal communication skills.
Ability to work independently as well as collaboratively within a team environment.
Must be well-organized and have the ability to multi-task and prioritize.
Demonstrates a high level of professionalism in working with confidential materials.
Availability for some evening and weekend hours, including one evening per week.
Valid driver's license.
Supervisory experience preferred.
Additional Information: Salary: For the majority of new employees, the minimum starting salary will apply. Specific salary for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining and state policies and procedures.
Disability Accommodations: Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.
Background Check: Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.
Application Instructions: An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:
Contact information for three references *
Copy of unofficial transcript of highest degree
* Provide the contact information for reference providers in the reference section of the online application.
Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected. .
NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us. Westfield State University provides equal access to employment opportunities for all applicants, regardless of race, color, creed, religion, national origin, gender, sexual orientation, gender identity, gender expression, genetic information, marital status, age, disability or veteran status in compliance with all applicable laws, regulations and policies.
In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. The University is dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.