Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Accounting Department at the Olin Business School. This position is for the Danforth Campus.
This position is responsible for the financial operations of a set of departments for the Olin Business School including 1) financial reporting and analysis, budgeting and forecasting 2) compliance with University, Federal, International and other requirements, regulations and policies 3) transaction approval and oversight 4) Internal Controls 5) Liaison and resource for department directors and managers regarding budget and financial issues.
PRIMARY DUTIES AND RESPONSIBILITIES:
1. Reporting and Analysis
Prepare financial reporting packages for area directors and department managers, analyzing and highlighting significant budget and year over year variances.
Serve as primary contact for area directors and department managers, providing requested information, resolving issues and providing guidance and direction of the financial impact of new initiatives.
Hold quarterly meetings with area directors and department managers to discuss issues/initiatives in their areas with budgetary impacts.
Work with area personnel to prioritize expenditures and identify opportunities for savings to meet unanticipated needs without exceeding their annual budget.
Work with Accounting Services’ school accountant for Olin on quarterly Core report variance explanations (year-to-year actuals and budget-to-actuals) per the Core report schedule.
Determine reporting needs and create customized user reports for departments that are tailored to their specific operational needs.� Remain current in new applications to ensure effective and efficient delivery of information.
Analyze income and expenses, make investigations, assemble data and prepare projections and reports for planning and decision making.� Process journal entries and budget adjustments for restricted and unrestricted accounts as necessary.� Incorporate data and ideas in formal and/or informal reports, providing recommendations for problem issue resolution as appropriate.
2. Budgeting and Forecasting
Provide assistance and support to area directors and department managers in developing their annual departmental budgets.� Ensure departmental budgets adhere to the School’s parameters and recommendations for the School-wide annual budget and resolve any discrepancies or deviations from the established recommendations.
Prepare the budget reporting package for submission to the Dean, the Director of Financial Planning & Analysis, and the Sr. Associate Dean for Finance.� Provide summarized and detailed reports on historical, current and projected activity and footnote significant variances.
Manage entry and balancing of the departments’ budgets in the Olin Business School’s budget workbook and also manage submission and balancing of the departments’ budgets into the University’s Reporting and Planning System.
Ensure the current budget in the Financial System is updated once the departments’ budgets are approved by the Dean.
3. Financial Operations
Provide day-to-day oversight of financial transactions for assigned departments.� Research discrepancies and deviations from University or Olin policies and communicate with key department personnel.
Approve unrestricted and restricted non-payroll financial transactions for assigned departments.
Provide training to department personnel on University and Olin Business School systems, policies and procedures.
Perform document processing functions as needed.
4. Other responsibilities may include some or all of the following
Managing Restricted Funds – maintain records, reporting and budgeting for restricted funds including gifts, endowments, scholarships, grants and contracts.
Revenue and Other Account Reconciliations including CFU Expenses.
Facilities &� Capital Projects
Compile 1098T information.
Tuition and Remission Analysis and Forecasting.
Work with University Central Finance Operations including but not limited to: School Accounting, Financial Aid, Alumni and Development, Gift Accounting, Payroll and Human Resources, Tax, Accounts Payable.
5. Other duties as assigned.
An undergraduate degree in accounting or related field with 3-5 years of professional accounting experience.
Experience in budgeting, reporting and analysis with the ability to draw conclusions and make recommendations based on developed information.
Strong financial/transactional operations and workflow experience.
Strong critical thinking and analytical skills.
Excellent spreadsheet, word processing and database management skills.
Prefer experience in an academic environment and knowledge of fund accounting.
Prefer experience with Washington University Financial/Administrative Information System, CRM, and Cognos.
The hiring range for this position is $48,087 - $62,517 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.