Research Support - Laboratory/Non-Laboratory, Staff/Administrative
Employment Type: Permanent Staff (SHRA)
Vacancy ID: P011084
Salary Range: $45,500-$58,000
This position is primarily responsible for managing a portfolio of funding, with the majority comprised of contract and grants, which include internally and externally funded awards for the School of Education. The Research Administrator will be responsible for monitoring and performing the tasks required for each project beginning at the time of award notice until the award has been financially closed. Additionally, this position will be responsible for managing the non-research based contractual obligations, agreements, subscriptions, licenses, and MOU's for the School, internal faculty funding awards, as well as endowment income trust funds. This position will have school level oversight of the budgetary and financial activities for these sources of funds. The person in this position will work closely with multiple personnel within the School and across campus to ensure effective management of sponsored research and other previously described sources of funds. This position will also assist as a backup for contract and grant proposal development and submission during peak volume submission times. Particularly, the person in this position will work closely with the PI's and act as a liaison between the Office of Sponsored Research and the School of Education.
Job Duties include, but are not limited to:
Reviewing all terms and conditions for all sponsored awards and grants
Ensuring budgets are appropriately loaded and working with OSR on any corrections
Conducting new award meetings with PI's to ensure all parties are aware of timelines, spending plans, and appropriate uses of the funding
Preparing any requests for budgets, re-budgeting, subcontract, extensions and any other project modifications
Oversight of any official correspondence between PI and sponsor as needed
Ensuring compliance per sponsor guidelines and policies, as well as campus and School of Education policies
Alerting PI's when post award reports are due
Coordinating with other School administrative units on policies that are affected or driven by external funding activities
Tracking all cost sharing and time commitments to funded projects
Preparing regular statements for PI examination and approvals
Preparing the final reconciliation and closeouts for each award
Reviewing all HR actions to verify funding sources for employees being paid from contracts, grants and/or endowment income funds
Processing PAATs and funding swap actions ensuring salary actions are processed appropriately and in a timely manner (i.e. salary release and cost share)
Working with faculty on summer salary planning for the portfolio of funding managed by this position and process summer salary payments through the HR system
Serving as the ECRT Administrator and ensuring all effort reports are accurate are certified for the School
Process tuition and fee payments in GradStar as needed
Reviewing and processing all expenditure requests by payment vouchers, p-card, etc.
Serving as the p-card reconciler for p-card holders who charge to contracts and grant projects
Reconciling payroll and operating charges on each project
Managing endowment trust funds and other non-OSR funding by working directly with faculty and school administration on budgeting, spending plans, and regular reporting. Ensuring that funds are spent per the purpose they were created (e.g., donor restrictions, source requests, etc.)
Managing the non-research based contractual obligations, agreements, subscriptions, licenses, and MOU's for the School.
Creating and maintain a database of contractual obligations, key dates, and other demographics for analysis and reporting.
Performing data retrieval and/or mining of award data through utilization of existing campus and College database platforms
Providing data analysis of award data and translate findings into requested written reports, inclusive of charts, graphs and tables to meet the needs of School
Providing input and substantive contributions to strategic planning processes aimed at improving and making current School tracking and reporting systems increasingly more user friendly
Responding to ad hoc data requests from School leadership and stakeholders
Developing and maintaining a process manual that chronicles data retrieval processes specific to the School
Maintaining research databases to ensure reliability and integrity of data
Researching and providing outreach and education to faculty and researchers in the area of new or revised sponsor guidelines and regulations in juxtaposition with School and campus directives and policies
Providing training (both School-wide and one-on-one) on grants processes and changes to grant processes
Developing and providing training opportunities to faculty that enhance their abilities to manage awards through close-out
Developing content for the School's intranet resources website and keep updated with current information
Will serve as back up to the Research Coordinator to assist at peak volume submission times to help develop and submit contracts and grant proposals.
The person in this position will also be requested at times to assist with other special projects or reports as needed by the Business Operations Office and/or School of Education
Other duties as assigned
Occasional overtime may be necessary to meet close-out or proposal deadlines
Education and Experience:
Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Prior post-award sponsored research experience within higher education with and an in-depth understanding of federal, state, and private funding agencies.
Ability to learn and develop in-depth understanding of University policies.
Ability to analyze and translate the results of data queries into formats appropriate for reporting purposes.
Strong and articulate communicator with proven presentation skills.
Strong organizational skills and demonstrated ability to prioritize tasks.
Ability to work independently in a fast-paced and deadline driven environment.
Demonstrated proficiency in using Microsoft Word, Excel and Adobe software applications.
Minimum of three years in post-award sponsored research experience within higher education.
Experience in higher education proposal development and submission specifically with Federal funding agencies.
Ability to quickly research, synthesize and communicate complicated information and concepts associated with contract and grant management, changing federal, state and University regulations and policies.
Ability to troubleshoot problems and offer solutions to School administration.
Demonstrated experience in successfully cultivating positive working relationships with faculty, department administration, University offices, and external sponsor officials.
Proficient ability to utilize University financial and research computing systems.
Willingness and interest to assume increasing responsibilities.
Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA).
Advanced skills using Microsoft Excel.
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Internal Number: 172388
About The University of North Carolina at Chapel Hill
Carolina rates among the nation’s great institutions of higher education, set on an historic and beautiful campus that celebrates all four seasons. Carolina’s students, faculty and staff come here from around the world, bringing varied cultural, racial and ethnic heritages that help make UNC-Chapel Hill a thriving intellectual center. We’re repeatedly ranked the nation’s best value in higher education for students seeking to earn a college degree – the University has garnered the top spot each time since the ranking’s launch in 1998.Whether you’ve just started your career, are new to academia or are a seasoned professional with assorted campus experiences to draw on, we hope you will find a great place at Carolina.