Under direct supervision, this position will provide administrative support for the McNair Scholars Program. The Administrative Coordinator will report to the Principal Investigator for the McNair Scholars Grant and be a part of the team that supports the administration of the program. This position will work closely with the McNair Co-Directors, Program Coordinator, Faculty Mentors, and Graduate Assistant to ensure that all aspects of the program operate efficiently.
The McNair Scholars Program is a federally-funded program designed to prepare undergraduate students for doctoral studies through engagement in research and other scholarly activities.
Part-time (50%) Monday – Thursday At least one Saturday per year (typically in mid-September)
Typically a high school diploma or equivalent experience. Bachelor's Degree is highly preferred. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes and IT advancements.
Minimum two years experience preferred performing a variety of administrative duties to support a school/college, department, program or unit.
Highly developed skills organizing and coordinating multiple tasks, prioritizing assignments and achieving high productivity and quality with frequent workload changes, competing demands, and interruptions.
Ability to work as a member of a team to complete complex projects; ability to communicate and coordinate activities within the office. Ability to coordinate with other offices to quickly identify problems and determine the appropriate personnel and/or technologies needed for a quick and successful resolution.
Demonstrated ability to handle confidential and sensitive information with discretion and tact according to University procedures.
Exemplary communication skills (both written and oral) are essential for this position. The following communication skills are required of this position: active listener, friendly and confident, respectful oral and written communications, responsive to phone calls and e-mails, ability to give and receive feedback, comfortable speaking to individuals or groups including professors and students, aware of nonverbal communication cues. Proficiency in both written and oral skills to interpret, and clearly and accurately communicate detailed information to faculty, staff, alumni, students, parents, and other individuals.
Highly developed organizational skills including but not limited to: strategic thinker; multitasker; ability to create and meet deadlines; event coordination; problem solver; high level of productivity; team player.
Demonstrated computer competency and knowledgeable of Microsoft Office Suite (Word, Excel, Adobe Pro, PowerPoint, Outlook) and other Database systems.
Experience working with first-generation, ethnically diverse, and other underrepresented students preferred.
Additional preferred qualifications but not required:
Fluent in Spanish.
Identifies as a first generation and/or underrepresented college graduate.
Familiar with TRIO programs.
Federal grant experience.
Knowledgeable about graduate school application process for science and social science fields.
Founded in 1911, LMU is a premier Catholic university rooted in the Jesuit and Marymount traditions. Our enrollment includes 5,962 undergraduate, 2,129 graduate and 1,278 law school students. Our 142-acre bluff-top campus is located in West Los Angeles and is among the nation's most beautiful and green campuses.