The Sr. Grants & Contracts Analyst will be responsible for both sponsored and non-sponsored activities within the Civil Engineering Department and associated centers reporting directly to the Administrative Manager. In summary, this position will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.
Primary Duties and Responsibilities:
Provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to Principal Investigators (PIs) and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.
Work independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD and NASA with highly detailed budgets, multiple projects, sub-awards.
Collaborate with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration - JHURA toward the planning and development of submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review all sponsored project proposals for faculty prior to them being forwarded for signature. This involves accuracy, content, adherence to all relevant guidelines.
Responsible for the timely preparation of proposal budget for the Principle Investigator.
Provide instruction, preparation assistance and support related to grant application procedures.
Serve as liaison between research units, central and divisional offices and funding agencies.
Work with Faculty to create budgets and budget justification for SP proposals. Budgets and justification must meet all sponsor and JHU criteria for appropriateness and completeness of content.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Manage all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators routinely on financial status of grants, contracts and discretionary accounts. Also, provide relevant updates and reports to departmental leadership, as needed.
Manage related post-award processes, including award setup, review and account setup verification.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
Provide information and direct assistance required to complete contract and grant closeouts, as needed.
Overall duties include: grant proposal development, award and subaward management, budget allocation, and monitor correct cost rates such as indirect and benefits, project initiation, administration of journal entries, cost transfers, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process.
This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
Minimum Qualifications (Mandatory):
Bachelor’s degree required, along with 4 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Special Knowledge, Skills, and Abilities:
Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Knowledge of SAP, Analysis and Coeus or similar processes preferred.
Advanced knowledge in the use of financial software applications, relational databases, spreadsheets and word processing.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Strong organizational skills, analytical and problem solving abilities and attention to detail required.
Must have strong communication skills, both oral and written and be able to maintain confidentiality.
Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
Technical Qualifications or Specialized Certifications:
Any Specific Physical Requirements for the Job:
Classified Title: Sr. Grants & Contracts Analyst Working Title: Sr. Grants & Contracts Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: Commensurate with Experience Employee group: Full Time Schedule: Monday - Friday, 8:30 am - 5:00 pm Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10001487-Department of Civil Engineering Personnel area: Whiting School of Engineering
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