Research - Laboratory/Non-Laboratory, Staff/Administrative
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years. The Electrical and Computer Engineering Department at the University of Washington - a top ranked research and education program located on the main UW Seattle Campus - is looking for a highly motivated individual to join our team as a Budget/Fiscal Analyst. At UW ECE, we cultivate innovation and inspire through high-impact research. We educate and develop tomorrow's leaders to help solve the world's biggest challenges.Comprised of over 50 tenured/tenure track, research and teaching faculty and more than 900 students across our four programs, ECE is the largest degree producer and second largest department in the UW College of Engineering. We work on cutting edge projects that address complex world challenges in health, energy, technology and the environment and have led to significant research and education grants. We strive to build and maintain a culturally diverse community and encourage applications from women and minority candidates. The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sex, age, status as protected veterans, or status as qualified individuals with disabilities. The primary purpose of this position is the comprehensive financial oversight and management of all post award activity for a set group of faculty members in the Electrical and Computer Engineering Department at UW.Responsibilities will include providing effective, timely and compliant administration of sponsored research, including award receipt and financial management of research grants and contracts. This position ensures sponsored research awards are received, budgeted and expended effectively and efficiently in compliance with sponsor and UW regulations, policies and procedures.The position exercises independent judgment and has delegated decision-making responsibility for funds management and contract administration. This position must be able to balance multiple priorities in a complex environment, with demonstrated ability to sensibly prioritize essential tasks.RESPONSIBILITIES* Prepare complex, comprehensive financial reports related to faculty portfolio; may involve in-depth analysis of grant and fiscal data, projections across multiple projects, and trends analysis. Prepare reports using graphic and narrative methods.* Serve as a primary point of contact for assigned faculty members. Review and respond to all department post award team communications as they relate to requests for action. Serve as a liaison between the PI and other departments or sponsors to identify concerns and resolve issues in a proactive manner to provide comprehensive support.* Direct and manage all communications related to budget actions utilizing GCA Grant Tracker.* Prepare budget reports following department guidelines. Adhering to department reporting schedules, generate and review reports created to ensure budget reports and projects are accurate reflective of the entire scope of a faculty members research activities.* Review reports on a monthly basis to ensure transactions and projections are accurate. Research and resolve any discrepancies prior to sharing reports with faculty members.* Based on faculty preferences, schedule and meet regularly with faculty members to review and discuss reports (minimum of quarterly). Forecast fiscal needs and commitments to be reflected in reports. Interpret situations and provide analysis and solutions to ensure fiduciary responsibility and audit compliance across all budgets.* Responsible for the timely completion of actions required as a result of budget meetings. Identify and take corrective action to resolve budget discrepancies. Work with other members of the post award team to ensure actions are completed with established department timelines.* Compile and report on financial information across the award life cycle, using knowledge of purchasing policies, tracking expenditures, as well as monitoring financial performance, ensuring consistency with approved budgets.* In conjunction with Payroll Team, manage salary distributions and prepare payroll change documentation for staff supported in research laboratories. Enter and expedite OSET transactions to meet established post award deadlines for specific budgets and projects.* Maintain project continuity by working directly with the Pre-Award Team to obtain advance budgets or budget extensions, as allowable. Work to resolve problems and assist faculty to obtain approvals.* In conjunction with the Pre-Award Team, provide financial information for the on-time closing and final reporting for sponsored projects. Includes facilitating timely completion of activities by communicating with faculty and other UW departments and subcontractors to ensure all invoicing, expenditure transfers and encumbrances are resolved.* Assist with coordination of annual department equipment inventory efforts. Working directly with Program Managers and the EE Facilities Manager, verify and tag new equipment upon arrival at UW, coordinate semi! annual equipment surplus effort and support OASIS information verification.* Other duties as assigned by the Department Administrator and Chair.MINIMUM REQUIREMENTS: * High School Graduation or equivalent and three years of office experience including at least six months of experience in a human resources or related setting OR equivalent education/experience. ADDITIONAL REQUIREMENTS: * Thorough knowledge of HR policies, procedures, principles and practices; personnel and salary administration, recruitment techniques and management.* Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentiality.* Excellent written and verbal communication skills, and strong interpersonal skills; ability to maintain a professional demeanor at all times.* Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse and demanding client base.* Ability to research and synthesize information and communicate it effectively to lay audiences in verbal and written form.* Ability to work independently and as part of a team, manage priorities, multi-task, problem solve and exercise good judgment in a dynamic and deadline-driven environment.* Proven accuracy and attention to detail in work products.* Professional level competency with general MS Office applications, e.g, Word, Excel, Power Point, Gmail, and ability to learn new software applications as necessary to do the job.DESIRED:* Knowledge of and experience with Workday.* Thorough knowledge and direct experience using UW administrative and fiscal systems (MyFD) in addition to Workday; good understanding of UW fiscal policies and budgets/ cost centers/ accounting and costing principles highly desired.* Working knowledge of the UW policies and procedures for classified, professional and hourly staff; and Academic personnel human resources and payroll policies and procedures.* Ability to respond to changing priorities with active, constructive and appropriate activities.* Bachelor's degree in Human Resources Management, Business Administration, Communications, or related field and 2 to 3 years of related experience.Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.