Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Surgery, Division of Public Health Sciences. This position is for the Medical School Campus.
Position coordinates office functions, programs and schedules, provides administrative services, and performs specialized/technical duties with minimum supervision.
PRIMARY DUTIES AND RESPONSIBILITIES:
Coordinates staff services, interoffice activities, schedules, programs, and related administrative needs.
Administers/prepares reports, minutes, correspondences, lectures and administrative materials required for the direction of the department.
Maintains established departmental policies, procedures and objectives, including regulatory records for licenses, reports, and notifications as necessary.
Evaluates and recommends purchasing sources.� Assists with telephone problems and works with vendors to establish and verify terms and agreements.
Maintains all department keys, locks and mailboxes.� Coordinates ordering and distribution of supplies and handles problems concerning material received.
Monitors the general maintenance of the building, notifies maintenance of problems, places work orders, and follows-up with housekeeping on the completion of tasks.
Coordinates the Division Chief's calendar, tracks time, assists with Biosketch, and CV.
Assists with visitors and customers questions and needs.
Coordinates the faculty recruitment process, faculty on-boarding and faculty career development.
Equivalent of an associate degree.
Two to four years of experience in administrative support.
Experience in a university/medical environment.
Working knowledge of general office equipment, including word processing, FIS, FOCUS, and similar programs, and supervisory skills.
Effective verbal, written and interpersonal communication skills.
The hiring range for this position is $19.18 - $24.47 per hour.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.