Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Emergency Medicine. The position is located at Renard Hospital. This position is for the Medical School Campus.
Under the direction of the Director, Finance & Administration, this position will provide direct departmental support for payroll functions, human resources, financial management and other administrative services while serving as the department liaison to central HR for payroll processing.
PRIMARY DUTIES AND RESPONSIBILITIES:
Responsible for entering and maintaining salary/payroll sourcing and preparing payroll cost transfers (PCTs) to correct any sourcing errors/changes for all departmental personnel.
Prints/sorts/files/updates reports related to payroll sourcing, including source edit reports and default reports. Responsible for monitoring and correcting salary expenses on departmental default accounts.
Serves as the departmental liaison for effort reporting and coordinates the distribution of effort reports (ePARS) to all applicable department personnel.
Processes all faculty and staff bonuses ensuring sufficient justifications and compliance with department policies.
Manages time and labor processes, ensures timesheets are submitted in HRMS and approved by supervisors, confirm hours worked transition correctly to paysheets and additional pay spreadsheets. Run / review / approve biweekly and monthly paysheet notification reports for accuracy and completion resolving issues as required.
Maintain/Update/Track all licensures for Faculty & NPPA’s in collaboration with central HR for processing into HRMS.
Assists in developing/maintaining procedures and processing of onboarding new faculty and staff in collaboration with the EM Coordinator / Admin & Financial Specialist who are responsible for onboarding.
Responsible for calculating and analyzing the Faculty/NPPA clinical hours schedule monthly and submitting to central HR for payroll processing. Prepares and analyzes reporting requirements in excel spreadsheets for key metrics and data. This includes tracking all shift swaps and extra hours worked submitted by all Faculty/NPPA. In addition, this role will serve as a backup to the clinical schedule preparer as needed.
Assists the Senior Financial Analyst in the preparation of financial reports, budget adjustments and journals. In addition, reviews, looks for trends in financial analysis and makes recommendations for analysis of trends and changes in divisional policies if applicable.
Responsible for daily AIS approval of Procard transactions, check requests, travel advances and expense reports, invoices and inter-departmental invoices.
Bachelor’s degree in related field required.�
Minimum of 2-4 years of office mgmt. experience.
Proficient in Excel, Word, and PowerPoint as well as financial mgmt. experience.
Experience in a medical, research or education environment.
5 years’ experience in a related setting.
Previous supervisory/lead role experience.
Excel, Word, PowerPoint.
Excellent customer service skills, organizational skills and ability to multi-task.
Ability to prioritize work and act in an independent nature; professional appearance and excellent communication skills are required.
Attention to detail is key.
The hiring range for this position is $21.18 - $26.99 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.