The Assistant to the Dean of the College of Architecture, Planning and Public Affairs is responsible for supporting the Dean and the College in meeting, teaching, research, and outreach missions of the College.
Office Management: Exercise judgment and independent initiative; handle time sensitive matters that require concise problem solving and confidentiality. Monitor and coordinate flow of correspondence-related assignments within the office. Assist with managing dean's calendar. Oversee the dean’s office records organization and maintenance system. Draft reports and correspondence for Dean. Assist the Dean in special projects such as accreditation visits, etc. Assist with Dean’s travel arrangements and reimbursement processing. Research policies in support of College requests. Communications: Serve as point person for central communications within CAPPA. Serve as member of the College Heads Council. Take minutes at College Heads Council meetings and distribute. Coordinate projects, events and communication of information from the Dean’s office, such as those related to conferences, workshops, faculty and staff retreats, awards banquet, and other special events as they arise (with Development Office). Interact with members of the university community, professional communities represented by CAPPA, and the public on behalf of the College. Special Projects: Assist the Dean and Associate Dean with scheduling, coordinating meetings for committees and planning retreats (with Administrative Assistants). Coordinate the Dean's initiatives, committees, and special assignments. Assist the Dean and Associate Dean with campus service taskforces and committees. Assist with researching policies and developing timelines to ensure academic and human resources requirements are met with regard to full-time faculty and staff annual reviews, periodic reviews and promotion and tenure reviews. Keep updated contact information of all relevant stakeholders (with Development Office). Staff Management: Oversee Dean's Office student workers, including hiring and scheduling. Manage backup coverage of front desk. Performs other duties as assigned.
Bachelor’s degree with two (2) years upper level secretarial experience or high school with six (6) years of increasingly responsible administrative, secretarial and clerical experience with two (2) years of supervisory experience or the equivalent experience.
Higher education administrative experience.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Excellent oral communication and interpersonal skills.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
Open Until Filled: Yes
Internal Number: 10940
About University of Texas at Arlington
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.