UCSD Layoff from Career Appointment: Apply by 11/12/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/21/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Department of NanoEngineering is the 6th and newest department in the Irwin and Joan Jacobs School of Engineering at the University of California, San Diego. This is a young and vibrant interdisciplinary engineering department that provides an exciting and inclusive environment that promotes discovery and excellence in a wide range of engineering, scientific, entrepreneurial and professional areas with over 650 undergraduate students, 175 graduate students and 29 faculty. This department's interdisciplinary nature results in collaborations with undergraduates, graduates and faculty from many other disciplines within the Jacobs School of Engineering and across campus enabling us to create new and exciting research opportunities.
Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative as well as practical ways.
Under direction of the Management Services Officer (MSO), has independent administrative responsibility for the fiscal unit of the NanoEngineering Department. Oversees funding for over 400 separately budgeted federal, state and private accounts totaling over $18M. Assist in the analysis, development, implementation and refinement of new and existing department policies, affiliations and agreements. Supervise directly 4 full-time staff and provides work direction to an additional 3 full-time staff whose responsibilities include research administration, purchasing, seminar coordination, reimbursement processing, graduate advising for financials and human resources.
Provide support to faculty and other academic personnel in the acquisition and administration of research funding. Oversee the computerization of all procedures related to administration's day-to-day operations. Work closely with programmer analysts in the development and implementation of computer programs to streamline and automate fiscal processes and reports. Organize, develop, document and implement best practices for fiscal affairs that are in compliance with UC policies and federal, state and local regulations. Develop standards that meet audit requirements and proper business practices and ethics. Actively participate in the long and short term goals of the department. Serve as a confidential assistant to the MSO and in an advisory capacity to the Chair.
Overtime and weekends may be required.
Please submit a cover letter for a complete application.
College degree in business administration, economics, statistics, or in related field. Three (3) years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.
Strong thorough knowledge of finance policies, practices, and systems.
Demonstrated ability to independently gather required information to organize, and perform financial analysis assignments.
Demonstrated ability to effectively present information verbally and in writing in a clear and concise manner.
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research and state instructional monies coupled with extensive knowledge of university policies and procedures regulating the administration of an academic department's business office.
Knowledge and skill in applying organization and management theories, cost and budget analysis in order to analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data effectively, and ability to prepare accurate financial reports in various formats.
Proficiency using spreadsheet and database software for complex financial analysis, fiscal management, financial reports and presentation applications, and database management systems to assist in the development and maintenance of computerized fiscal operations.
Excellent interpersonal skills to interact and communicate effectively with diverse population of students, faculty, staff, campus administrators and the public and to articulate Department positions, policies and regulati
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.