Under the direction of the Associate Dean for Assessment, provide support for all assessment-related activities and functions for the School of Osteopathic Medicine. Work collaboratively with the Deans, Chairs, phase directors, course/clerkship directors, academic units, faculty and staff in fulfilling assessment activities. Provide direct administrative support for the Associate Dean of Assessment, assessment staff members and related assessment committees.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Provide administrative support and coordination for the implementation and monitoring of assessment unit functions and activities. Track work timelines and deadlines for the unit.
Execute tasks requiring the development of Excel spreadsheets with formulas, data collection from a range of data sources, data cleaning, data entry and data reporting with accuracy and attention to detail. Conduct quality control reviews of data sources.
Provide primary support to the Student Evaluation of Performance (STEP) committee: compile data on all students for review, coordinate activities of the committee and its members and interface with all associated units. Record all committee proceedings and manage all written communication and reporting of committee decisions to students, and follow up on student action plans.
Produce accurate documents, slides, forms and graphics and support the preparation of policies, standard operating procedures, reports and manuscripts for the assessment unit utilizing a variety of software packages (Excel, Word, PowerPoint, One45, etc.).
Provide administrative support for the Associate Dean for Assessment in maintaining personal calendar, scheduling meetings and responding to phone calls and email correspondence. Use Outlook and 25Live room reservation system to schedule events and meetings.
Arrange meetings and record meeting minutes, prepare meeting materials, and assist with other routine tasks as assigned.
Make travel arrangements, prepare travel approvals, and process payments/reimbursements in accordance with University policy.
Serve as liaison and respond to inquiries from various administrative units of the University such as Purchasing, Accounts Payable, IST, etc.
Provide support for tracking assessment expenditures and assist with purchases and processing reimbursement and ensuring funds are utilized according to policy and regulations.
Establish and maintain record keeping system and confidential records, academic files, and other committee and academic-related documents that meet documentation requirements for assessment and accreditation.
Perform other related duties as required.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s Degree in Liberal Arts, Public or Business Administration, Education or related social sciences field field plus one (1) year of professional level experience, preferably in a higher education setting. Excellent communications skills, both oral and written, with experience in composing effective written correspondence and professionally prepared documents. Demonstrated ability to prioritize, multi-task, meet deadlines, solve problems, and work independently and as part of a team required. Must have expert skills in MS Office including Word, Excel, PowerPoint and Outlook. Experience in managing databases and excel spreadsheets and in generating summary charts and reports desired. Familiarity with Blackboard and google drive preferred. Experience with curriculum management systems (e.g. One45) and data visualization programs (e.g. Tableau) a plus.
Mid. $ 48,332.88
Internal Number: 494057
About Rowan University
A leading public institution, Rowan University combines liberal education with professional preparation from the baccalaureate through the doctorate. Rowan provides a collaborative, learning-centered environment in which highly qualified and diverse faculty, staff, and students integrate teaching, research, scholarship, creative activity, and community service. Through intellectual, social and cultural contributions, the University enriches the lives of those in the campus community and surrounding region.