Under limited supervision, the Administrative Assistant III provides multifaceted administrative support for four of the Research Centers: the Center for Biomanufacturing Science & Technology (CBST), its Director and Chemical & Biomolecular Engineering faculty members; the Center for Research In Soft Matter & Polymers (CRiSP) and it’s Director(s); Biomolecular Interaction Technologies Center (BITC) and its Director; and the Center for Neutron Science (CNS) ) and its Director.
Perform administrative duties accurately and in a timely manner;
Provides administrative support for four of the research centers, including its directors and department faculty members whose research is conducted through the centers.
Coordinate CNS, BITC, CBST, and CRiSP’s Fall and Spring Seminar Series, including room and equipment reservations, advertisement, catering, transportation, hotel accommodations, coordination of the visitors’ schedules, and coordination of expense reimbursements.
Coordinate the Centers’ public relations materials, newsletters, and annual reports.
Coordinate the annual COBRE Symposium, CRiSP Research Review (as needed), CBST Symposiums, and other special events as assigned.
Monitor CRiSP-related purpose codes and maintain monthly statements to ensure compliance with established budget.
Manage the day-to-day administration of CBST, work with the sponsored programs coordinator, create and track invoices to industrial sponsors and follow up to confirm receipt of payments, manage monthly statements of all CBST purpose codes, create cost transfers to move funds between center projects, track and report on administration expenses to Center Director and Business Administrator.
Provide administrative support, as needed, for related sub-awards/centers. Provide back-up support for the department’s reception office when needed.
Perform miscellaneous job-related duties as assigned.
High school diploma or GED, Associates degree preferred, and three to five years of job-related experience, or equivalent combination of education and experience.
Extensive knowledge of office practices and procedures.
Ability to handle multiple assignments concurrently.
Knowledge of the principles and practices of office management.
Ability to analyze and interpret data, make independent decisions.
Excellent verbal and written skills are essential.
High degree of proactive organizational skills.
Ability to prioritize equally critical tasks are necessary.
Ability to use advanced techniques in word processing, spreadsheet, database and presentation software.
Working knowledge of Excel, Word, Access.
Event planning experience is preferred.
Ability to communicate effectively and interact well with people of all ages and diverse backgrounds.
Ability to handle sensitive material and information confidentially.
Ability to work as a team player and help provide support during events and/or activities when necessary.
Internal Number: 494550
About University of Delaware
The University of Delaware has a great tradition of excellence, from our roots extending back to a small private academy started in 1743, to the research-intensive, technologically advanced institution of today. Our alumni tell our story of achievement, from our first class, which included three signers of the Declaration of Independence and one signer of the U.S. Constitution, to the more than 154,000 living Blue Hens who are making vital contributions to the world. Vice President Joseph R. Biden Jr. and his wife, Jill, are both UD alumni. The University received its charter from the State of Delaware in 1833 and was designated one of the nation’s historic Land Grant colleges in 1867. Today, UD is a Land Grant, Sea Grant and Space Grant institution. The Carnegie Foundation for the Advancement of Teaching classifies UD as a research university with very high research activity—a designation accorded less than 3 percent of U.S. colleges and universities. UD ranks among the nation’s top 100 universities in federal R&D support for science and engineering. A state-assisted, privately governed institution, UD offers a broad range of degree programs: 3 associate programs, 147 bachelor’s p...rograms, 119 master's programs, 54 doctoral programs, and 15 dual graduate programs through our seven colleges and in collaboration with more than 70 research centers. Our student body encompasses more than 17,000 undergraduates, more than 3,600 graduate students and nearly 800 students in professional and continuing studies from across the country and around the globe. Our distinguished faculty includes internationally known authors, scientists and artists, among them a Nobel laureate, Guggenheim and Fulbright fellows, and members of the National Academy of Sciences, National Academy of Engineering and the American Association for the Advancement of Science. State-of-the-art facilities support UD's academic and public service activities. Our 146-foot coastal research vessel, Hugh R. Sharp—the most advanced in the U.S.—helps scientists across the region explore the sea. World-class figure skaters train at our High Performance Figure Skating Center. Partnerships with Nemours/A. I. du Pont Hospital for Children, Christiana Care and Thomas Jefferson University; the U.S. Army; Winterthur; Longwood Gardens and Hagley Museum offer unparalleled experiences in health sciences, defense research, art conservation, horticulture and history. The University is now transforming a 272-acre parcel, the site of a former auto assembly plant, into the Science, Technology and Advanced Research (STAR) Campus. Distinguished speaker series, symposia, 21 intercollegiate athletics programs and numerous intramural and club sports, more than 300 student organizations, concerts, exhibits and other arts and cultural activities enrich campus life.Thomas Jefferson once described Delaware as a "jewel" among states due to its strategic location on the East Coast, halfway between Washington, D.C., and New York City. Today, however, the location of Delaware's flagship university increasingly is invoked as "halfway between Los Angeles and London."In addition to our Georgian-inspired main campus in Newark, Del., UD has locations across the state--in Wilmington, Dover, Georgetown and Lewes. A thriving study-abroad program and expanding international partnerships further enhance our students' education as global citizens. We invite you to visit our campus or take our virtual tour today! http://video.realviewtv.com/education/udel/