The Finance Assistant works under the guidance of the Payroll Accounts Manager to implement, track, coordinate and provide daily financial and business functions of the accounting process for the Association. Work with administrative, program and management staff to prepare grant billings and other Association invoices as needed. Perform technical aspects of accounting data entry and functions according to established procedures and policies.
High School Diploma or GED.
Experience relevant to the role of the position.
Ability to work as a team member.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Ability to move/transport supplies and equipment with or without reasonable accommodation.
Ability to communicate financial record needs to others.
Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
Ability to work with a high degree of integrity, sound professional judgement, and the ability to handle confidential and sensitive information.
Ability to create and utilize spreadsheets, operate calculators, and maintain an orderly set of files.
Knowledge of accounting principles, procedures, and practices.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Proficient in computer operations of the Windows operating system, and Microsoft Office Suite, including Excel.
Commitment to learn Cornell-specific account software (currently ACCPAC)
Ability to ensure confidentially of information relating to financial and sensitive personnel matters at all times.
Ability to organize and manage diverse workload focusing on identified priorities and meet deadlines.
Ability to work cooperatively, establish and maintain effective working relationships with members of the Association in order to accomplish planned Association objectives.
Position Responsibilities & Essential Functions
Administrative Direction - 5%
Assist Payroll Accounts Manager with developing Association financial guidelines, procedures and strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the SBN Finance Manager and Executive Director for guidance and recommendations.
Administrative Coordination/Operation - 90%
Process A/P vouchers for payments insuring that all charges to accounts are accurate.
Prepare A/P vouchers for shared expenses across all program areas.
Prepare internal and external reports; acquire and maintain file documentation for funders according to the grant/contract guidelines and stipulations. Prepare and submit reimbursement claim vouchers for grants as needed.
Maintain communication with Supervisor to ensure appraisal of all issues and/or concerns relating to areas of responsibility.
Maintain strict confidentiality of all financial, personnel, and payroll records at all times.
Record cash and check receipt deposits, credit card and PayPal account revenue.
Deposit checks electronically; cash in person at bank.
Maintain AP vouchers for all project areas, update as needed.
Process & prepare all A/R invoices for Association programs.
Process Child and Adult Care Food Program (CACFP) provider costs reimbursements, checks and EFTs.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, and perform other duties as assigned.
Participate in required in-service meetings and trainings as scheduled/required.
Health and Safety - Applied to all duties and functions
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Oneida County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Be sure to enter your full name and contact information (address, email, and phone) in your online application.
Include a cover letter, resume and three references (at least one who is a current or former supervisor or teacher).
Please note, once your application is submitted you will not be able to change your submission or add attachments.
Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are internal applicants; please refer to Applying for a Job (Internal Candidate) for additional guidance
This is a non-exempt , full-time position, 37.5 hours per week. The CCE Oneida office is located in Oriskany, NY.
A generous benefit package is part of CCE employment . Upon review of eligibility the following are associated with this position:
Vacation, Sick and Personal time
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Voluntary Tax Deferred Annuity
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
No relocation or VISA Sponsorship available
For additional questions please contact, Lori North, Association HR Manager, email@example.com .
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
Internal Number: WDR-00021228
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