A cover letter and resume are required for full consideration.
The Hoover Institution at Stanford University seeks qualified candidates for the full-time Academic Staff (Career Track) position of Archivist to work on the arrangement and description of Chinese language materials held the Hoover Institution Library & Archives.
About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economyboth domestic and foreignas well as international affairs.
Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.
With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.
The Archivist is responsible for working independently, as a team member, and as a supervisor to appraise, organize, preserve, arrange, and describe the unique and rare materials of the Hoover Institution Library & Archives' international collection of personal papers, organizational records, and rare published materials from the twentieth and twenty-first centuries to promote discovery and access to the Hoover Institution's multi-lingual cultural heritage materials. The position will be particularly focused on Chinese language materials.
Coordinates the appraisal, arrangement, and description of large, complex, multi-lingual collections of archival materials and/or rare published materials, according to professional standards and current archival and library procedures.
Participates in the formulation and implementation of project planning, management, and workflow; determines project goals and schedules; and surveys archival and library holdings to identify materials in need of additional attention.
Assists with the development of procedures and workflows to support the Library & Archives Digital First/Virtual Library initiative.
Assists with the development of procedures, workflows, and surveys to address a backlog of undescribed material in Chinese.
Independently analyzes problems and recommends solutions, displaying a high degree of initiative, originality, and judgment in applying archival and library principles and procedures to complex and unique collections.
Conducts preservation assessments to determine appropriate preservation treatment and storage decisions in consultation with conservation staff.
Collaborates with team members to evaluate, select, and apply metadata schemas, techniques, standards, data elements, and thesauri to provide uniform description and access to Library & Archives collections.
Participates in appraisal and reappraisal decisions for collection materials according to the collection development policy, in conjunction with subject specialists and curators.
Supervises the day-to-day work of library and archives assistants and student and/or temporary workers, including hiring, training, scheduling, assigning and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
Collects and maintains statistics, reports, and other metrics to assess and improve functions.
Assists with outreach and reading room activities, providing orientations and instruction to researchers in how to request and use rare materials.
Participates in relevant professional and outreach activities.
* Other duties may also be assigned. MINIMUM REQUIREMENTS:
Education & Experience:
Master's degree from an ALA-accredited library school or equivalent accredited degree, or a master's degree in a related discipline in the humanities or social sciences with formal training in archival theory and practice.
One to two years' experience describing archival materials or rare library materials and demonstrated understanding of archival and rare materials and/or a background in twentieth and twenty-first century world history, politics, or culture strongly preferred.
Knowledge, Skills, and Abilities:
Demonstrated experience in applying current archival and special collections descriptive practices and principles, including DACS, RDA, LCSH, and/or DCRM(MSS).
Demonstrated knowledge of the principles of archival arrangement and description for personal papers and organizational records in many formats, including manuscripts, records, photographs, born digital material, newspapers, maps, books, posters, audio, film, microfilm, fine art, objects, and other materials.
Ability to read, write, and transliterate Chinese language materials by following standard Library of Congress (LC) Romanization schemes
Ability to read traditional Chinese characters
Evidence of strong verbal and written communication skills in English as well as Chinese
Familiarity with EAD, XML, and other machine actionable metadata schema.
Ability to learn, analyze, and utilize existing and emerging metadata standards and practices associated with linked data.
Experience with or ability to learn archival or special collections information systems, such as ArchivesSpace.
High level of proficiency using PC-based applications (Windows, word processing, spreadsheets) and other computer applications (email, Internet, Integrated Library Systems); ability to keep up-to-date with emerging technologies.
Demonstrated ability to organize and prioritize work, with strong project management skills and the ability to use considerable judgment and initiative.
Effective at meeting deadlines, adjusting priorities, and working on multiple projects simultaneously.
Experience with or ability to learn processing of digital collections, data migration, digital curation, and mapping of metadata schema.
Experience with or ability to learn the preservation and descriptive needs of audio, video, film, and photographic media.
Demonstrated ability to work independently and collaboratively in a fast-paced environment with the flexibility to adjust to changes and reprioritizations.
Demonstrated consistent accuracy and attention to detail while maintaining a very high level of productivity.
Experience with, or ability to learn skills for the supervision and training archival assistants.
Excellent written, verbal, analytical, organizational, and interpersonal skills required.
Advanced subject knowledge of twentieth and twenty-first century world history preferred.
Certifications and Licenses:
Constantly sit, perform desk-based computer tasks.
Work with books and in places that may be dusty.
Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
Rarely use a telephone, operate hand controls.
Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: Hoover Institution, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.