1) Under the general supervision of the Administrator and Program Director, direct and oversee the administrative activities of the Pediatric Residency Program.
2) In consultation with the Administrator and Program Director, develop the annual work plan and anticipate/project planning for the academic year.
3) Join with residency program and departmental leadership to develop and implement new systems and administrative policies, educational programs, and recruitment strategies.
4) Direct yearly recruitment activities for multiple tracks within the residency program, including oversight of annual budget, participation in annual recruitment fairs, maintain and update print materials, and update program website(s).
5) Assist Director of Recruitment in oversight of faculty and resident selection committee, in conjunction with the Administrator and Program Director.Â Uphold and monitor faculty commitment to recruitment. Organize and supervise interview schedules, applicant review, and evaluation.
6) Use national and professional society data to evaluate recruitment activities in continued efforts to improve and innovate.
7) Oversee and maintain all database systems utilized in relation to resident trainees, residency recruitment, rotating fourth-year medical students, (MedHub, ERAS, VSAS, etc.).
8) Work with Clerkship Directors and Rotation Leaders to review/organize/schedule rotations, and send-out/track evaluations of fourth-year medical student rotations and visiting resident/fellow rotators.
9) Serve as representative liaison for all medical students (Pritzker/Visiting) and Visiting Resident/Fellow(s), including application process, onboarding, and compliance tracking.
10) Update program agreements, malpractice, and offsite rotation documentation in compliance with Institutional protocols.
11) Develop and implement methods and procedures for accomplishment of short and long-term program initiatives and aims.Â Evaluate and track the degree to which program objectives are achieved and provide feedback to the Administrator and Program Director.
12) Monitor and maintain current awareness of individual resident curriculum and activities.Â Ensure appropriate documentation of training experience for compliance with ACGME requirements for program accreditation.
13) Design administrative programs with Administrator, Chief Residents, and Medical Education colleagues, sharing longitudinal program experience to provide context for new initiatives.
1) Familiarity with general business practices
2) Commitment to providing a high level of service and working in a team environment
3) High degree of professionalism
4) Communicate effectively in both a written and oral format with a broad range of individuals within and external to the University of Chicago community
5) Ability to simultaneously oversee and organize multiple projects with competing deadlines.
1) Office Environment (shared, open space)
1) Ability to communicate in writing
2) Ability to communicate orally
3) Ability to condense complicated issues to simple summaries that can be understood by a variety of constituents
4) Ability to create and deliver presentations
5) Ability to develop and manage interpersonal relationship
6) Ability to exercise absolute discretion regarding confidential matters
7) Ability to follow written and/or verbal instructions
8) Ability to give directions
9) Ability to handle sensitive matters with tact and discretion
10) Ability to handle stressful situations
11) Ability to learn and develop skills
12) Ability to maintain a high level of alertness
13) Ability to pay attention to detail
14) Ability to perform multiple tasks spontaneously
15) Ability to prioritize work and meet deadlines
16) Ability to react effectively, quickly, calmly, and rationally during conflicts and emergencies
17) Ability to read
18) Ability to train or teach others
19) Ability to work effectively and collegially with little supervision or as a member of a team
20) Ability to work independently
21) Ability to work with frequent interruptions
22) Ability to work with people from diverse cultures and backgrounds
23) Active listening skills
24) Critical thinking skills
25) Decision making skills
26) Editing and proofreading skills
27) Independent motivation
28) Interpersonal skills
29) Organizational skills
30) Planning skills
31) Problem solving skills
32) Time management skills
1) Bachelor's degree.
1) Working experience with Graduate Medical Education Program(s) and Databases (i.e. ACGME WebADS, ERAS, MedHub, etc.)
List required documents such as resume, cover letter and/or list of references. Each item must be individually listed and numbered.
1) Cover Letter
3) List of References (at least 3, including previous/current supervisor â“ email and phone, preferred)
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR06925
About University of Chicago
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