Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Georgetown University's Office of Advancement is seeking a dynamic Assistant Director, Special Events who is responsible for the planning and implementation of special events and advancement activities that support the alumni, development, campaign, and public relations goals established by the University. The incumbent is also responsible for working with the Director of Signature Events to plan and execute alumni, development, and recognition events. This individual assists in the creation, execution, and management of local, national, and international programs, as well as the evaluation and refinement of departmental methods and systems that best support the mission of the Office of Advancement. Reporting to the Director, Signature Events and working closely with University staff, alumni, volunteers, donors, and outside vendors, the Assistant Director will have duties that include, but are not limited to the following:
Event Planning and Execution
Interprets, selects, and applies appropriate guidelines and procedures necessary to accomplish the large number of competing priorities related to the annual calendar of Office of Advancement University Relations (OAUR) events.
Plans, promotes, and implements local, national and international special events and advancement activities, which promote the University's alumni, development, and public relations efforts.
For each event, establish and monitor a budget and timeline, negotiate vendor contracts, event site-selection, assigning, briefing, and supervising of OAUR staff volunteers; develops and manages a system for registration or ticket sales (as necessary) and creating promotional event materials.
Provides accurate estimation of all expenses and expected revenue before, during, and after each event.
Serves as liaison for volunteers and other University staff members to assist in the evaluation and recommendation of events for the importance of major components such as budget and cost-effectiveness, University and community attendance, cultivation of new and potential donors, and overall organization of events along with suggested improvements for future programs.
Communicates effectively with Alumni, Development, Communications and Advancement Services staff, the President's Office and other departments throughout the University.
Serves as an advisor to co-workers on the management of events, meetings or conferences.
Minimum of 3 years of experience in special events in comparable size and complexity to those in higher education or nonprofit organizations
Strong verbal and written communications skills
High-level of attention to detail
Strong time management and organizational and planning skills with the ability to multi-task in a fast-paced environment
Possess strong problem solving skills with the ability to be resourceful, proactive, and seek assistance as needed
Experience supervising volunteers and internal personnel is preferred
Current Georgetown Employees:
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Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR07863
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.