Working under the direct supervision of the Associate Director of Financial Planning, the Reporting and Financial Analyst develops and provides the information necessary to help ensure that ICAP fulfills its financial reporting obligations to all US Government donor agencies, private foundations, partners, and the relevant internal departments within Columbia University (CU). Develops and provides a range of financial information and reports to ICAP leadership for the purpose of decision making.
Responsible for financial monitoring of assigned portfolio. Collaborate with country offices and NY HQ to respond to inquiries on reporting matters, identify and analyze errors, ensure that expenses are properly classified and appropriately charged to budgets/awards and ensure appropriate units are informed if corrections are needed - 15%
Prepare and analyze monthly and quarterly pipeline reporting, spending and burn rate ratios, distribute and communicate with internal project coordinators, Principle Investigators, finance director and in country finance managers - 15%
Prepare annual Federal Financial Reports (FFR) for ICAP's sponsored projects for submission to CU's Sponsored Projects Finance (SPF). Prepare interim and/or periodic financial reporting request of a specialized nature as may be required by funders - 15%
Prepare monthly and quarterly invoices to be submitted to donor agencies as outlined by the underlying sponsored project agreement - 15%
Provide quarterly updates to planned fiscal spending estimates in the COB system - 15%
Prepare quarterly budget vs. actual reporting of the status of grant activity as required by CUMC, and obtains PI attestation/certification - 10%
In collaboration with members of the team, provide feedback of existing process flow and contribute to the improvement and increase efficiencies of financial reporting and allocation processes - 10%
Perform other duties as assigned - 5%
Bachelor's degree and or equivalent is education and experience plus three years of related experience
Strong analytical and organizational skills, and strong attention to detail
Strong interpersonal skills in order to deal effectively with various internal ICAP units, other Columbia University departments and centers, as well as other stakeholders
Demonstrated experience working in a team environment and independently
Proficient with Microsoft Office Suite (e.g., Excel, Word, Outlook, and Access).
3+ years related experience
Knowledge of the pre and post award management of government grants and contracts, with a heavy emphasis on the reporting requirements of the US government
Knowledge and experience with the various financial systems of Columbia University
Experience working in a multi-layered environment with a variety of reporting relationships and varying reporting responsibilities.
Experience working in an environment where there are multiple and sometimes conflicting closing dates and time lines.
Working knowledge of MS Access
Bachelor's Degree in Accounting and Finance preferred
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 504080
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.