This position is responsible for collecting, retaining, organizing, and disseminating critical and informational communications for the Office of the Provost. It is also the key event coordinator of all commencement ceremonies for the university.
Compose, review, research, and compile information to provide on-demand presentations for Provost.
Develop and coordinate communications and interaction between the Office of the Provost and faculty, staff, students and external constituencies.
Represent the Provost and Vice President for Academic Affairs as directed, notifying them of topics discussed and any requests for action.
Plan and design surveys as necessary. Summarize survey data for Provost.
Act as Event Coordinator for University Commencement ceremonies (May, August, December).
Interact via verbal, written and interpersonal communication to coordinate all activities related to commencement to include website maintenance, marketing campaigns (including one for each individual ceremony, grad fair, and graduation application deadlines), program development, script preparation and review, location logistics, scheduling and attending briefing meetings with all departments involved, and securing vendors for catering, decorations, and various retail services.
Train staff and student participants who assist with ceremonies.
Encumber funds needed for event execution.
Act as Event Coordinator for annual Promotion and Tenure honorees.
Interact via verbal, written and interpersonal communication to coordinate all activities related to Promotion and Tenure event to include website maintenance, program development, location logistics, scheduling and attending briefing meetings with all departments involved, and securing vendors for catering, decorations, and various retail services.
Maintain all faculty listserv and coordinate with other departments on campus to provide timely messaging.
Provide other departments with suggested schedule of announcements release.
Create and manage release dates for reoccurring announcements.
Collaborate with MarCom to ensure all messaging aligns with university vision and mission.
Serve on a variety of university committees and councils which include:
Waves of Welcome Committee
Coordinate staffing at all information tables for the first week of classes
Conduct staff appreciation event(s) during this time and aides in promoting staff spirit and comradery
Liaison for Academic Affairs for campus bookstore, aiding in communicating textbook adoption rollout and compliance.
Responsible for maintenance of the Academic Affairs web content to include:
Keep information on the Academic Affairs Staff page current and accurate.
Review and update links to external sites from all pages periodically.
Post special announcements and messages from the Provost.
Maintain current lists of recipients on the Emeriti Faculty and Regents' Professors pages.
Update Academic Fiscal Affairs site with guidance from the Business Analyst.
Design and create new pages upon request.
Perform other related duties as assigned.
Four (4) years of related experience in project coordination/administration.
Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Knowledge of standard proofreading.
Ability to multitask and work cooperatively with others.
Ability to prioritize, manage multiple projects, and meet deadlines.
Bilingual, conversational in Spanish.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
Texas A&M University-Corpus Christi is a vibrant, Hispanic Serving Doctoral Research Institution that proudly provides a solid academic reputation, renowned faculty and highly-rated degree programs since 1947. The University has a heritage of teaching excellence with innovation in research and community engagement as part of the distinguished Texas A&M System. With palm tree-lined pathways throughout the campus, nearby natural wetlands, a scenic hike-and-bike trail and a university beach, Texas A&M University-Corpus Christi is the only university in the nation located on its own island, at the heart of the Texas Gulf Coast.