At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced.in major medical breakthroughs and small acts of kindness, and in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed Pathology team and discover how your talents can change lives. Yours included.
This Administrative Associate III will be responsible for:
Plans, organizes and provides secretarial and administrative support for Pathology and the Administrative Manager using independent judgment and discretion in planning, prioritizing and organizing work
Collaborating and communicating with clinical staff, non-clinical staff, including other departments within the hospital.
Meeting coordination, travel coordination and expense/invoice tracking/reporting.
Communicating with clinicians and/or supervisor and routing patients/visitors to maintain efficient patient/visitor flow.
Assisting supervisor with special projects and preparation of complex reports and documents. Collecting and compiling information from diverse sources, performing calculations, creating charts, graphs and spreadsheets and performing other related duties as requested.
Transcribing and typing correspondence, forms, reports, manuscripts and other materials involving complex scientific, technical and/or specialized terminology from recorded dictation, shorthand or rough draft.
Answering, screening and routing telephone calls and greeting and directing visitors and staff. Providing routine and/or standardized information within scope of knowledge and authority. Receiving, screening and drafting responses to correspondence.
Scheduling appointments and meetings and maintaining personal calendars for physician/supervisor(s). Reserving meeting locations, ordering supplies and equipment and preparing meeting agenda and other materials. Preparing travel arrangements as necessary.
Maintaining departmental files, records and databases. Entering information from source documents into computer databases and/or spreadsheets, compiling, printing and distributing periodic reports, mailing labels and other information as needed.
Monitoring and maintaining office equipment and supply inventory.
Preparing, routing, and tracking routine administrative forms and documents. Routing materials for required authorizations and monitoring receipt by final destination. Communicating with other hospital departments to resolve delays and errors.
Leading and overseeing work of designated office support personnel. Planning, prioritizing and delegating work assignments and monitoring performance, providing feedback and guidance as needed.
To qualify, you must have:
A high school level of educational development and at least six months in a similar position as an Administrative Associate II or similar position, Associate's/Bachelor's degree a plus.
Ability to be highly organized, capable of attention to details,and have * have excellent verbal and written communication skills, and be proficient with Microsoft Office.
Ability to take initiative in improving operations within area/department, and the ability to assists in implementing changes.
Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.
BCH offers competitive compensation and unmatched benefits.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 2874335
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.