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Associate Director of External Fellowships and Awards, Academic Affairs - Georgetown University Main Campus
The Associate Director of External Fellowships and Awards is responsible for the overall development and growth of external fellowships for graduate students and on the Main Campus and Medical Center. External grants and fellowships provide essential support and resources to enable graduate students to further their academic pursuits. These awards recognize scholarly excellence and bring national distinction to our graduate students and the University. The Associate Director, in consultation with Graduate Program faculty within the College and Biomedical Graduate Education, as well as campus colleagues, will direct the Graduate School's efforts to increase the number of grant and fellowship awards received by graduate students at the University.
Reporting to the Associate Dean for Academic Affairs in the Graduate School, the Associate Director of External Fellowships and Awards's duties include but are not limited to:
Graduate Student Development
Advise students in the development of funding applications for both federal and private sponsors in order to secure full funding packages for both PhD and MA/MS students, as well as secure funding for postdoctoral fellows. Responsibilities will include, but are not limited to the following:
Serving as the official campus representative for the various funding programs offered to students by external sponsors.
Meeting with students to discuss opportunities and helping applicants prepare for national competitions.
Assisting graduate students with proposal preparation to include editing, reviewing and formatting to expedite timely submission to the Office of Sponsored Programs well in advance of sponsor deadlines.
Recruiting faculty across campus for funding review committees.
Implementing an early identification process to recruit students for awards.
Recognizing and promoting students nominated by Georgetown for the prestigious awards.
Developing and offering workshops and presentations for students on the process for applying and securing external funding.
Responsible for overall implementation and updating of a graduate award website and associated database for student funding opportunities.
Conduct outreach activities to both sponsors and graduate students.
Share student success stories in the Grad Gazette
Budget Preparation and Award Management
Assist graduate students with preparation of proposal components with particular attention to the budget and supporting narrative to ensure compliance with sponsor guidelines, University regulations, and sufficiency of budget to meet scope of research.
Work cohesively with the Director of Financial Aid and the Associate Dean of Biomedical Graduate Education to ensure that graduate students funded on external awards at either campus are processed correctly and according to funded objectives.
Internal Competitive Student Funding
Manage, in cooperation with the Associate Dean for Academic Affairs, the Graduate School's Institutional Funding Programs for graduate students and all external gift funds for graduate student fellowships, to include:
preparing application materials for dissemination to committee members,
organizing and convening Graduate Fellowship Committee,
reviewing student proposals in advance of faculty review committee meetings,
disseminating award letters to recipients,
responding to student requests for feedback, meeting with students regarding their proposals, and facilitating award disbursement.
Service-oriented attitude, especially with respect to students
Ability to manage multiple projects within a given timeline
Very high attention to detail
Sponsored Project Management
As the designated Department Financial Manager for Sponsored Project, this position is responsible for financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:
Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy;
Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
Review the calculation of indirect cost recovery to ensure accuracy;
Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
Complete the Financial Status Report (FSR) worksheets timely and accurately; and
Ensure that payments to sub-recipients are reviewed and processed in a timely manner.
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Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR07789
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.