Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Position provides diversified secretarial and administrative support for Radiation Oncology faculty members and maintains internal/external contacts.
PRIMARY DUTIES AND RESPONSIBILITIES:
Schedules and maintains appointments, meeting, lectures and seminar schedules.
Maintains confidential administrative and correspondence files.
Maintains faculty licensure (BNDD, DEA, state licenses and affiliated hospital credentialing).
Coordinates travel arrangements, including lodging, visas, passports, expense reports, reimbursements and honoraria.
Updates faculty CVs, prepares correspondence, material for meetings and presentations, take minutes and transcribe material as requested.
Provides proactive assistance with manuscripts and abstracts for faculty as needed.
Answers phone, takes messages and screens calls providing information in accordance with the organizational policy.
Opens and routes incoming mail, distributes correspondence and other material to department staff.
Assists with grant/report preparation and presentations as needed.
Provides staff support during vacation/illnesses.
Equivalent of a high school diploma.
Three years of related secretarial experience.
Two years of college or business school.
Excellent oral and written communication skills.
Ability to multi-task and prioritize responsibilities to meet deadlines; strong initiative, decision making and judgment.
Proficiency in Microsoft Office, Word, Excel, PowerPoint, EndNotes, Outlook calendaring and academic/clinic software applications.
Familiarity with standard office equipment.
The hiring range for this position is $16.31 - $20.39 per hour.
Department Name/Job Location:
This position is in the Department of Radiation Oncology. This position is for the Medical School Campus.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.