The Assistant Director of Business & Finance at Medill manages financial operations and analysis in support of school’s mission and in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. This position manages daily, monthly, quarterly and annual financial processes for the school. The Assistant Director applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable). The position plays a key role in the development, implementation, and administration of Medill’s budget and resources. The role represents and guides business area on internal and external financial affairs by recommending alternatives & suggestions.
Areas of responsibility include: accounting policy & procedure, accounts payable, accounts receivable, analysis, appropriation charges, audit, balancing, bank deposits, budget, cash receipt, chart &/or account coding, cost accounting, creating new accounts, expense reimbursement, financial statements, forecasting, grants &/or award, journal &/or ledger, procurement card program, purchase orders, reconciliation, reporting, transfer charges, and wire transfers.
Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
Manages budget & provides timely, accurate financial status for the current fiscal & future plan.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Acts as a Budget Office expert on units and functions within portfolio of responsibilities.
Coordinates & completes all associated fiscal year close/open processes.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Manages preparation and submission of quarterly projection due to Office of Budget and Planning
Analysis, Statements & Reporting:
Measures individual net performance of all areas/units as well as consolidated area/unit income statement & balance sheet with the use of pre-defined analytical financial tools.
Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.
Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.
Prepares area or program financial statements and regulatory reports.
Acts as the key contact for external auditors; prepares financial statement and audit workpapers.
Performs complex financial account reconciliations, statement analysis, and transaction research.
Builds, maintains, and updates financial models and associated financial analysis.
Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.
May serve as primary Level III school approver for NU Financial transactions.
Provides optimal customer service and financial guidance to areas/units.
Oversees processing of all daily financial transactional activity.
Reviews exceptions forms and reimbursements that require special attention.
Requests new chart strings.
Monitors open encumbrances & deficit chart strings; &/or stop an expense that is inappropriate or against deficit chart string.
Reviews status of related university unit accounts and processes; troubleshoots issues as needed.
Leads and provides support for internal &/or granting agency audit requests.
Reviews chartstrings on a regular basis and takes action to resolve potential problems.
Identifies current & future resource planning & allocation issues & develops, leads, & supervises complex studies & analyses that will assist senior staff in reaching resource planning and allocation decisions.
Processes & presents associated data & information through the application of sophisticated database, graphic & spreadsheet tools.
Negotiates with vendors for purchases & leases.
Manages operation of a computer system or system processes that support the area or program.
Ensures that service level goals are met.
Provides training and support to related university units or program participants, including faculty and staff.
Develops and maintains website content and training materials.
Evaluates employees' performance
Provides work direction to other employees
Collaborates with colleagues across the school to help advance Medill’s strategic goals and improve the educational experience of our students.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Strong understanding of financial reporting.
Familiarity with FASB requirements.
CFE-Certified Fraud Examiner
CIA-Certified Internal Auditor
CISA-Certified Information Systems Auditor
CPA-Certified Public Accountant
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37366
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.