Our team is looking for a motivated administrative professional to join our team in this critical role of the division administrative office. This will be a full time (40 hours/week) position that provides administrative support in the division on a wide range of tasks.
Provide administrative support for division faculty
Calendar maintenance and meeting coordination, travel arrangement, expense reporting, general administrative tasks and projects
Update faculty CV's at the direction of the faculty
Arrange travel and conclude the event by completing the travel reports upon the return of faculty
Provide administrative support for the division Nurse Practitioner group
Serving as a timekeeper in support of the NP Director
Travel arrangements, event coordination, procurement, and expense reporting
Coordinate interviews for the Nurse Practitioner candidates including itinerary, travel, lodging, and hosting. Escort the candidates to interviews in the medical campus on the day(s) of the visit
Manage NP credential and re-credential document in collaboration with the department credential team; maintain records for licenses, memberships, and certifications
Track NP CME balances and fund uses
Coordinate division events including recruitment, lectureships, symposiums, employee recognition, and other business functions
Initiate, compose, and edit correspondence regarding matters of a sensitive or confidential nature
Assist in the continuous quality improvement of the department operating flow; actively participate in the quality improvement initiatives on topics affecting business operations
Staff division meetings and maintain meeting minutes as needed
Provide cross coverage with the division Fellowship Administrator on fellowship and other administrative duties
Compile ad hoc reports including narratives, charts, and graphs with proficient use of computer programs
Coordinate information updates for the University website and online materials associated with the division
Other tasks as assigned by the Division Director and Division Administrator
2-3 years of progressive administrative support experience
Knowledge of M-Pathways and the University business systems
Advanced level proficiency with PowerPoint, Excel, Word; track record in effective learning of computer tool and programs
High school diploma, including courses in business administration, typing, accounting or office procedures, or an equivalent combination of education and experience
Knowledge of University policies, procedures, and regulations
Effective oral and written communication with customers and team members at all levels of the organization; ability to observe and maintain confidentiality
Must be ethical, professional, and team-oriented with proven record of sound decision making within the prescribed authority and job duties
Demonstrated ability to problem solve by proposing logical and feasible solutions
Proven experience engaging in quality improvement initiatives within own area of responsibility
Appearance and conduct that represent the division in a positive and professional manner at all times
Proven ability to effectively prioritize and organize
Ability to take initiatives and thrive under pressure; flexibility to handle occasional unforeseen urgencies
Professionalism; excellent attendance record and work ethic
Consistent track records of acting as a resource and positive role model for the workplace
Relevant and current experience of administrative support in academic medical center setting
Bachelor's degree in business administration and/or other business related fields
Current UMHS employees with relevant clinical and administrative support experiences will be given priority considerations
Required work hours: Monday through Friday, 8 am to 5 pm. This is a 40 hour/week, full time position. Occasional flexibility of work schedule during work week may be necessary as dictated by the business needs.
The candidate will have the opportunity to apply clerical and administrative support skill sets that directly influence the success of the administrative functions of the division. The position will serve as a central point of contact for a wide array of administrative functions; the ability to exercise initiative and take ownership on job responsibilities is essential. A successful candidate must be motivated to grow within the division both in breadth and depth of responsibility, and should have the drive to take on a broad spectrum of clerical/administrative duties. The work environment is fast-paced, dynamic, and engaging; teamwork and continuous quality improvement is an integral part of our daily work flow. If you seek challenging responsibilities in a collaborative team setting and are equally enthusiastic about improvement, we look forward to hearing from you.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 179547
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.