A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
WHO WE ARE The School of Kinesiology (SoK) is one of the fastest-growing schools at the University of Michigan-Ann Arbor. Currently, we have four undergraduate majors, two master’s programs, two doctoral programs, and 22 research labs and centers. In the fall of 2020, we will move into the renovated Kraus Building, a 228,000 gross square foot space adjacent to the Diag. It is an exciting time to be in the School of Kinesiology; read more about us here!
WHAT YOU’LL DO The primary function of this role is to successfully plan, execute and manage all SoK events. Reporting to the school’s Senior Director of Development, you will deliver a high level of service to all events-related customers while also generating a new focus on the creation and management of alumni relations strategies.
WHY WORK AT MICHIGAN In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
RESPONSIBILITIES Note: (E) = Essential Function
Events Management (70%)
Set long-term goals for school events (E)
Conceive and execute high-level events with management of: leading and meeting with the SoK Events Team, temporary event support, SoK events form and calendar, vendor bidding process, contracts, project/track/reconcile budgets, RSVPs, advance planning and day-of event logistics (E)
Develop and use event feedback mechanisms, analyze data, and make recommendations for future events (E)
Work closely and communicate with internal Kinesiology clients; hold kick-off, check-in, and debrief meetings (E)
Monitor event industry standards and stay current on university event policies and procedures (E)
Order, prepare and distribute all event supplies and printed materials (nametags, seat holders, menus, table tents, welcome packets, etc.)
Alumni and Donor Engagement (30%)
Oversee conception and implementation of meaningful alumni and donor engagement activities (E)
Create and monitor alumni engagement programs and measurement mechanisms (E)
Oversee the activities of and maintain related database for the Kinesiology Alumni Society (KAS), and provide administrative support and point of contact to the KAS Board of Governors (E)
Coordinate KAS Board of Governors meetings, annual retreat and annual alumni awards process (E)
External relations contact liaison (alumni, donors, partners, etc.) to act as the conduit with SoK department offices
Approach work with a commitment to diversity, equity, and inclusion in mind; treat others with respect, dignity, and in a manner where individuals feel they belong; listen, value feedback, and learn from the perspectives of others. (E)
Special projects and other duties as assigned
Minimum of 5 years of professional event planning and management experience, or a bachelor's degree with at least 3 years of professional event planning and management experience
Highly professional and flexible demeanor with excellent interpersonal skills and a deep dedication to customer service; demonstrated ability to develop and maintain inclusive and trust-inspiring working relationships with a diverse group of constituents
Demonstrated ability to successfully manage multiple projects, including those with allocated budgets, and consistently meet tight deadlines
Excellent organizational skills and attention to detail
Excellent written and verbal communication skills with an engaging, genuine and mature personal style
Proven ability to execute complex events and day-to-day responsibilities with a high degree of autonomy and self-motivation
Ability to troubleshoot in high-pressure situations
Proficiency in Microsoft Office programs
Demonstration of solid attendance and punctuality in prior roles
Ability to work early mornings, evenings, and weekends as required
Ability to travel locally and nationally (up to 2-4 times per year) as needed
Knowledge of or ability to quickly learn university event policies and procedures
Knowledge of area event venues and vendors
Knowledge of Party-Cad or another to-scale event layout program
Proficiency or ability to quickly learn Google Suite applications
PHYSICAL DEMANDS & WORK ENVIRONMENT
The person in this position will frequently need to move through the building and across campus to attend and/or assist with events
The person in this position must be able to remain stationary during an eight-hour day
The person in this position must be able to move items up to 25 pounds
The person in this position must be able to transport event materials to different locations across campus, either with their own vehicle, by arranging transport with a colleague’s vehicle, or by hiring a transportation service
Some early mornings, evenings, nights, and weekends are required
Occasional national travel (2-4 times per year) is required
The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 179500
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.