UCSD Layoff from Career Appointment: Apply by 10/14/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/24/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
In 2019, businessman and philanthropist T. Denny Sanford committed $100 million towards the creation of the T. Denny Sanford Institute for Empathy and Compassion at UC San Diego. This gift establishes a virtual institute to study the neurobiological basis of empathy and compassion and implement training models for physician education (medical students through practicing physicians) to effectively teach the practice of compassion for self and others. With the establishment of the Institute, investments will be made towards expanding subject matter expertise through key professorships, seed funding for research and collaborative projects, and appointment of research fellows and scholars. Additional activities include the establishment of an annual international conference, integration of new methods into the medical school curriculum, enhancing the Student-Run Free Clinic and establishment of various centers. Incumbent serves as administrative assistant to the Institute's Director and Executive Officer.
The Administrative Officer will provide high level administrative and operational support to the Institute's Director and Executive Officer of the Sanford Institute for Empathy and Compassion. You must provide executive-level administrative support to the Executive Officer on a wide-range of assignments involving scheduling, calendaring, and coordinating/planning complex meetings, travel arrangements, speaking engagements, and special events, processing of payment authorizations, purchase orders, and travel reimbursements using online systems and publication support. You must be able to work independently, possess broad job knowledge, analyze problems, and recommend solutions. The incumbent will work with the Institute Director and Executive Officer and Sanford Institute Director on daily business operations.
Bachelor's degree in related area and / or equivalent experience / training.
Three or more years of relevant experience.
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Solid knowledge of common University-specific computer application programs.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
Skill to work independently, exercise good judgment, solve problems (and escalate when necessary), organize work, and set priorities.
Experience in large-scale budget planning processes or similarly complex administrative projects.
Thorough knowledge of UCSD processes, systems, and policies related to finance.
Employment is subject to a criminal background check.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.