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UC San Diego Real Estate is looking to add an extremely creative and financially savvy individual to assume the role of the Financial and Business Operations Manager. Under direction of the Executive Director of Real Estate, the Financial and Business Operations Manager will be responsible for overseeing and supervising the administrative staff of the Real Estate office. The successful candidate will have superior organizational skills, and will be a a self-starter who is comfortable with the execution and completion of critical deliverables and strong attention to detail.
The Financial and Business Operations Manager serves as a key member of the Real Estate Department and provides direct support to the Executive Director, Real Estate on a wide range of assignments. In addition, this position functions as the department business officer responsible for oversight and coordination of department administrative duties, budget preparation and monitoring, cost management, contract tracking, project and transaction fund management, reporting and regulatory compliance. Designs and implements efficient and fiscally prudent financial management practices and standard operating procedures to ensure accurate and timely preparation of department and real estate portfolio budgets, financial projections, and cost accounting reporting. Participates in the preparation and tracking of department consulting contracts. Oversees the operation of the Real Estate Department. Supervises the department administrative staff and student interns. Incumbent acts as an information resource to internal and external campus departments.
Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Contacts are both internal and external to the department.
Occasional evenings and weekends may be required.
Thorough knowledge of finance policies, practices, and systems. Thorough knowledge of financial analysis and reporting techniques. Demonstrated ability to review, approve and, when needed, process business expenses.
Ability to independently gather required information to organize, and perform financial analysis assignments. Demonstrated record of strong executive-level administrative skills. Ability to make decisions independently and to anticipate the executive's business needs. Ability to organize and coordinate an executive level calendar including scheduling meetings and making travel arrangements.
Proven ability to effectively present information verbally and in writing in a clear and concise manner.
Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Knowledge of real estate transaction terminology and processes, contract management, fund accounting, basic real estate project budgeting and forecasting, Excel spreadsheet creation and maintenance. Ability to interpret complex financial data, analyze and make educated decisions.
Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Demonstrated outstanding oral and written communication skills to communicate with a diverse population using diplomacy, flexibility and tact. Demonstrated skill in communicating issues clearly and gathering information through appropriate consultation with a wide variety of constituents. Ability to work with diverse populations at all levels of the organization. Ability to work with others across campus units, and strong research skills to recognize information that is important to the task at h
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.