The Department of Medicine at Columbia University Medical Center (CUMC) is seeking an individual to work as an Administrative Assistant for Infrastructure and Space Initiatives in its Core Administrative Unit. The individual will work directly under the Administrator for Space and Infrastructure and the Director of Operations to coordinate all aspects of large capital projects including research laboratories, major infrastructure and educational initiatives.
Monitor schedules for all aspects of projects including design, construction, relocations, furniture procurement & installation, and move-ins.
Coordinate services with CUMC Telecommunications, ITS (data), Facilities Management Operations, CU Security, as well as interact with vendor representatives for moves approved and underway.
Prepare requisitions, purchase orders and keep current on invoices for payment.
Create a record keeping system of hard and electronic files for all project related correspondence, contracts, drawings, specifications and other documents.
Work with Finance in maintaining space inventory.
Responsible for maintaining schedules of the departmental conference rooms and for the facilities relating to the conference rooms.
Work with Mailroom staff to ensure that the day-to-day operations are maintained.
Perform additional related duties as assigned/needed.
Bachelor's degree or equivalent in education and experience, plus two years of related experience.
Strong analytical and organizational skills
Must be motivated, well organized and have strong interpersonal skills
Excellent computer skills including Microsoft Office Excel
Ability to lift heavy weight/items in excess of 50 pounds
Must be able to use dollies and hand trucks
Successful completion of applicable systems training requirements
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 503905
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.