As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years. The Division of Medical Oncology in the Department of Medicine has an outstanding opportunity for a full-time Administrative Assistant 3.General Responsibilities: Perform complex administrative support for the Program Director and Clinical Director and other physicians in the Genitourinary Medical Oncology Clinical Trials Core (GUMO CTC). Manage schedules, coordinate complex meetings, and provide administrative support for grants, clinical trials, projects, and activities. Manage daily administrative functions of mailing, typing, faxing, ordering supplies, communicating schedule conflicts with clinic staff, and reserving conference rooms. Provide phone coverage and basic administrative support to the GUMO CTC program, as needed. Responsibilities: Provide basic office management and administrative support to GUMO physicians and other GUMO program staff, including but not limited to: General office work including answering phones, sorting and distributing mail, obtaining signatures, scanning, photocopying and faxing, greeting external visitorsOffice operations such as ordering business cards, pagers, supplies and equipment within department guidelines, coordinating office moves within department, managing facilities requests, updating and developing office policies and procedures, and establishing quality controls for office operations to ensure efficiencyManage calendars and schedules Maintain files, documents, supplies, mail/copy room areas, shared documents and shared folders Renew medical licenses Proactively work with various UW departments to market program activities in print, electronic and social mediaUpdate information on UW websites and directories as needed Coordinate meetings and conferences including preparation/distribution of agendas, announcements and minutes, arranging for and setting up conference rooms, audiovisual equipment, food/beverages. Attend meetings and conferences as needed as department representative.Assist with faculty recruitment, on-boarding and promotion packetsAssist with preparation of slide presentations and other documents, submit abstracts and manuscripts on behalf of faculty Pull research articles for faculty, arrange printing of postersRequest PMID, update bibliographies, biosketches, and Other Support (DoD and NIH formats)May assist with preparation and/or submission of grant progress reportsMake travel arrangements, including conference registration, airline, hotel, and car rental reservationsBook lodging for research participantsArchive and/or discard old materials, as directedFaculty and patient reimbursementsPay invoices as appropriateOther duties and special projects as assigned As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.REQUIREMENTSHigh school graduation or equivalent AND two years of experience in a medical setting as administrative support, overseeing and executing office operations OR equivalent education/experienceAdditional Requirements:Experience with PC desktop computersExperience using Microsoft Word, Excel and PowerPoint Effective organizational, written communication and problem-solving skills Ability to work concurrently on multiple projects and work independently with minimal supervisionStrong interpersonal, teamwork, and customer service skills DESIREDBachelor's degree or equivalentFamiliar with UW systems (Ariba, eProcurement, eTravel, and UW Electronic Libraries)Familiar with medical terminology CONDITIONS OF EMPLOYMENT Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.