Position Type: Secretarial / Clerical Location: Brockport Division/Equivalent: Academic Affairs School/Unit: Professional Education Unit Categories: Classified, Secretarial/ Clerical
Professional Education Unit Secretary 1, SG-11 Full-Time, Contingent/Permanent Monday-Friday, 8:00 am to 4:00 pm Line # 00213
To be an eligible candidate for this position you must meet the Minimum Qualifications listed below. Position Summary: Provides secretarial and administrative support to the Director, the Coordinator for Specialized Academic Assessment, and the Coordinator of Certification in the Professional Education Unit (PEU).
Provides communication, coordination, organization and record maintenance within the Professional Education Unit. Tracks, processes, and prepares documentation, and assures all standards are are met for certifications. Works directly with the Certification Officer to process certifications of graduates who have a teaching degree. Along with the Director of the PEU, prepares for meetings and subcommittee meetings for all Advisory Board functions certification officers, subcommittees. Advisory Boards include: Council for Educator Preparation (CAEP), Specialized Professional Associations (SPAs), Title II, and New York State Department of Education (NYSED). Maintains the websites for the Professional Education Units and Certifications sites. Collects data, prepares and submits the CAEP Annual Report and Title II Annual Reports. Reviews revisions of unit policies and procedure manuals. Provides logistical support to the Director of the PEU for Professional Education Council, Effectiveness and Best Practices Committee, Assessment Committee, Staff Meetings, and Advisory Board, archiving documentation related to CAEP accreditation. Takes minutes at Professional Education Council, Effectiveness and Best Practices Committee, Assessment Committee, CAEP Committee, Staff Meetings, and other Unit committee meetings as needed. Manages routine accounts, purchasing, p-card purchases and reconciliation, and personnel transactions (e.g. travel arrangements and vouchers). Schedules meetings, assembles and coordinates background materials for meetings, and maintains departmental calendars. Provides support for CAEP Accreditation process which includes: aggregating and writing reports on data supporting each standard, creating web pages to serve as electronic 'exhibit room' on CAEP website; assists with graphic and tabular reporting of statistical data analysis; oversight of visit budget; supports SPA writers as needed for submission process (review documentation, addendums, re-submittals, and rejoinders); and coordination of items needed for off-campus visits and on-campus visits, including identifying state contacts and protocols. Provides oversight and updates to PEU and Certification websites utilizing the content management system. Responds to inquiries (e.g, regarding the NYSED TEACH system and NYSED certification regulations), particularly via phone and e-mail, assisting certification candidates (current students and alum) in obtaining appropriate services. Uses independent judgement in performing duties, applying various department and NYS policies, procedures, guidelines, regulations, and rules that may require interpretation. Drafts, edits, and reviews department forms, correspondence and other documents. Assists with the publication of the biannual PEU newsletter, The Communicator. Reviews, evaluates, and analyzes a variety of certification reports and records specific to the assignment, participate in Title II Report process, and refers most complex technical questions to appropriate staff. Prepares artifacts for into the Shared Drive. Edits tables, charts, and written reports that describe analysis. Organizes and updates assessment templates and 'Data Driven Decision Making Forms' as preliminary action plans. Assist with logistics (securing room, AV, refreshments, correspondence to stakeholders, etc) and the implementation of three annual PEU Assessment Days (August, January, May) and PEU Annual Meeting. Compiles information for various reports of statistical analyses and tabular representations of data and written analyses to outside organizations--i.e.--Title II, CAEP/SPAs. Interviews, hires, schedules and supervises student workers. Receives and codes Certification Recommendation Forms from students and alums. Processes forms and makes recommendations for certification in the NYSED TEACH System. Coordinates DASA Workshop dates and set up rooms for Genesee Valley BOCES; receives completer lists and forwards to Registrar for processing. Downloads test score reports from NYSTCE website and uploads test score reports into Forms Banner, and archives reports.
Minimum Qualifications: Candidates must have permanent appointment in a Secretary 1 NY State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Secretary 1, Full Time - Brockport location.
Demonstrated excellence in written and oral communication. Excellent interpersonal skills and commitment to customer service. Proficiency in Microsoft Office software. Experience working in BANNER, Oracle, Blackboard, BI, Machform, OU campus. Ability to multi-task and deal with shifting priorities. Ability to analyze and summarize information in both narrative and numerical form. Ability to design and maintain filing systems. Demonstrated ability to maintain confidentiality and record of personal integrity. Strong organizational skills and ability to work in a busy office setting while managing numerous priorities and demands. Ability to work independently and in a team environment. Familiarity with teacher certification processes and TEACH System.
How to apply: Please submit your application, cover letter, resume and contact information for three professional references at jobs.brockport.edu by October 25, 2019.
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Equal Employment Opportunity/Affirmative Action Employer/Diversity Statement We are part of an academic community committed to fostering integrity, civility, and justice. We affirm that the dignity of our Brockport community is protected when free speech, academic freedom and individual rights are expressed within a climate of civility and mutual respect. Striving to learn from each other, we value human diversity because it enriches our lives and it is fundamental to the College's commitment to teaching, learning, scholarship and service leading to student success.
The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.
Founded in 1835, The College at Brockport is a nationally recognized comprehensive public college focused on student success. We are proud of our academic quality and exceptional value. Our 464-acre campus has 67 buildings occupying about one-quarter of the campus, with rolling grassy fields and wooded land. Each year, The College at Brockport awards approximately 25 percent of all bachelor's degrees in the Rochester area, with many alumni staying in Rochester to work or attend graduate school. Our alumni serve in leadership roles in business, government, public safety, health care, the arts, sciences and education.