Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Internal Medicine, Dvision of Oncology. The position is located at Southwest Tower. This position is for the Medical School Campus.
Position works with research administrators, faculty, and the Oncology Payroll office to complete required documents for new, existing, visa-sponsored, and terminated employees. Performs miscellaneous administrative projects for the research offices in the Division of Oncology.
PRIMARY DUTIES AND RESPONSIBILITIES:
Serve as the primary contact for all incoming new hires and outgoing terminations in research sections of the division.� Process offer letters, internal new hire paperwork, termination forms, ID badges and building access requests.� Ensure proper documentation is obtained and verified by the start date.
Prepare visa applications, extensions, and other requested documents for current and incoming Oncology personnel.� Works with the Office of International Students & Scholars to ensure completed applications are submitted accurately and timely.
Work with the research administrators to confirm office/lab space, phone, email, computers, etc., are in place for the employee to begin work.
Update research phone lists, lab postings, send monthly personnel changes, and perform miscellaneous administrative projects as needed.
Work with senior administrative staff to prepare and update various checklists, templates, organization charts, and staff listings/changes.
Provide backup support to the Visa Specialist.
Perform other duties as assigned.
Equivalent of a high school diploma.
Three years of experience in business or medical setting.
Two years of college or business school.
Two years of experience in bookkeeping, payroll, accounting, or business.
College courses in business or accounting.
Working knowledge of computerized systems and/or payroll software with the ability to use routine office equipment.
Strong communication/organizational skills.
Ability to use discretionary judgment.
Ability to maintain a significant level of confidentiality.
Effective communication skills with internal/external contacts.
The hiring range for this position is $16.31 - $20.39 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.