A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Support the work of the assistant and associate vice provosts for academic and faculty affairs by performing a range of administrative and executive activities. This position works cross functionally with and provides back-up administrative support to the vice provosts for academic and faculty affairs. Handle matters of a confidential or sensitive nature requiring broad experience, skill, and knowledge of UM policies and practices.
Organize and assist with special events
Coordinate and manage ongoing and one-time projects related to policies and programs in faculty affairs
Provide data collection/entry, generate reports, and assist in revision of reports for faculty affairs
Schedule appointments and maintain calendars
Arrange meetings with multiple attendees with challenging schedules and provide logistical support (agendas, AV, PowerPoint slides, materials, taking meeting notes, etc.)
Greet visitors and triage inquiries
Manage electronic and paper files
Screen incoming phone calls
Initiate and prepare routine correspondence including email correspondence
Proofread, edit and format written materials
Coordinate travel arrangements and prepare itineraries
Process travel reimbursements, reconcile P-Cards, and coordinate arrangements and schedules for other visitors.
Manage the approval process of authorization to extend offers
Provide administrative support of the tenure and promotion process
Provide back-up support to other office staff in the Provost’s Office as needed.
High school diploma or an equivalent combination of education and experience. Progressively responsible administrative experience. Ability to be proactive, anticipate needs, and skillfully manage multiple competing priorities. Excellent organizational skills, attention to detail, prioritization, and follow-through. Excellent oral and written communication skills.
Bachelor's Degree or equivalent combination of education and experience. Considerable knowledge of University and departmental policies and procedures. Experience working in an executive office with exposure to faculty affairs is preferred. Forward-planning skills, and demonstrated ability to organize and execute a diverse range of activities with minimal oversight. Strong interpersonal, written and oral English language skills and the ability to represent the Provost’s Office to a broad range of constituents. Ability to work accurately and with attention to detail. Considerable knowledge of and ability to use advanced business software and computer applications
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 179517
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.