Provides administrative and clerical assistance for the administration of Kent State University and department programs and projects. Reports to department head or other designated administrative supervisor.
Additional Basic Function – if applicable:
Examples of Duties:
Duties/essential functions may include, but not be limited to, the following:
Assists in the administration of department programs and projects; ensures compliance with policies, procedures, and regulations originating within and outside the University (e.g, athletic association regulations, various national testing agency procedures, etc.); provides technical advice and information to aid administrator in decision making; answers questions and resolves administrative and budgetary problems.
Serves as liaison and acts on behalf of administrator in regular dealings with persons within (e.g., faculty, professional and supervisory staff, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences.
Compiles information for reports disseminated within and outside the University.
Composes correspondence to students and others concerning requests for information or processing of forms; may mail standard response letters (i.e., form letters) for routine requests.
Provides clerical support for programs and projects; prepares and processes forms; maintains a system of paper and/or computerized files.
May train and direct student or temporary employees; may participate in training new employees.
Performs related duties as required.
Additional Examples of Duties – if applicable:
High school diploma or equivalent. A minimum of one year responsible experience in an office or business setting.
Licenses and/or certifications related to a specialized area (e.g., aviation), if required by position.
Bookkeeping/accounting procedures and terminology, if required by position Office practices and procedures Standard procedures for alphanumeric filing Specific software may be preferred
Written communication (e.g., to compose reports, correspondence and memos) Typing (i.e., 35 net words per minute), if required by position Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain policies and procedures, answer routine questions) Public speaking, if required by position
Gather, collate, and classify information according to established method. Define problems, collect data, and draw valid conclusions Apply policies and procedures Resolve problems independently and make decisions Read and comprehend a variety of written material Operate various office equipment (e.g., calculator, copy machine, facsimile machine, etc.) Operate a computer for word processing, data entry/retrieval, and data management Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
Preferred Qualifications – if applicable:
Asterisk (*) indicates knowledge, skills, abilities which require assessments
Working Conditions / Physical Requirements:
Normal office environment; may work varied hours to include evenings and weekends during peak periods; may require off-campus travel.
This is a temporary opening lasting four (4) months or less. The hours will be determined; however, hours may vary to meet departmental needs.
Must pass a security check.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Kent State University will become a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use will not be permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free<http://www.kent.edu/smoke-free>.
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.
Internal Number: 992336
About Kent State University
Kent State University's eight-campus system, among the largest regional systems in the country, serves both the development of a true living/learning approach at the Kent Campus and the regional needs on seven other campuses throughout Northeast Ohio.The Kent Campus provides the resources and facilities of a large, diverse Ohio university, while the Regional Campuses – Kent State University at Ashtabula, Kent State University at East Liverpool, Kent State University at Geauga, Kent State University at Salem, Kent State University at Stark, Kent State University at Trumbull and Kent State University at Tuscarawas - offer the friendly, casual atmosphere of small liberal arts colleges. Today, Kent State has become an engine for economic, cultural and workforce development locally and internationally as one of the premiere Ohio universities. Kent State is ranked among the nation's 77 public research universities demonstrating high-research activity by the Carnegie Foundation for the Advancement of Teaching. The Liquid Crystal Institute, for example, conducts research that translates into technologies used globally in laptops, calculators and flat screen televisions.