In Carnegie Mellon University's Department of Mechanical Engineering (MechE), faculty members, researchers, and students are revolutionizing focus areas in advanced manufacturing, bioengineering, computational engineering, energy and the environment, product design, and robotics. In addition, they are using their expertise in interdisciplinary research centers across the university.
We are seeking a qualified individual to fill an opening on the MechE academic team. The academic team includes the Manager of Academic Programs (PhD students), Manager of MS Programs, MS Academic Advisor, Senior Undergraduate Academic Advisor, Undergraduate Academic Advisor, Academic Programs Coordinator, and Academic Coordinator. There are approximately 230 MS students in Mechanical Engineering, and this position will advise approximately 150 MS students with the Manager of MS Programs advising the remainder.
In this role, you will be focused on ensuring MS students receive outstanding support and mentorship throughout their MS program beginning with prospective students and continuing through to graduation. Responsibilities include, but are not limited to: advising and counseling research and coursework MS students concerning academic progress and issues; academic status management; degree completion certification; assisting with academic events and programming to facilitate community and cohort building; MS admission process including recruitment, application review, and enrollment.
Core responsibilities include:
Meeting privately with students to review academic progress. Assisting students with developing academic schedules, knowledge and use of career-related tools, reviewing career options, etc. Providing in depth information concerning degree requirements, concentrations, course descriptions, instructors, prerequisites, waitlists, etc.
Performing on-line academic audits of student records, checking for adequate degree progress, maintenance of required grade average, etc.
Maintaining student records including archiving records for students who have withdrawn, transferred or graduated.
Reviewing records of students facing Academic Actions (i.e., probation, etc.) and meeting with such students on a regular basis to discuss underlying causes and to propose alternative course of action, etc. Keeping supervisor informed on all such actions.
Working with Office of International Education (OIE) regarding international student needs and concerns.
Trouble shooting general problems and questions concerning CMU and student life.
Referring students with personal, physical or emotional problems to Student Counseling or Health Centers.
Assisting with various graduate student community events such as: orientation programming, community events, feedback sessions, happy hours, etc.
Assisting with graduate admission process including answering applicant inquiries, reviewing applications and making admission recommendations, recruitment events, and onboarding.
Assisting Academic Team with organization of department diploma ceremony, training new faculty on department procedures, and development of advising programs to address specific needs.
Staff participant of the Graduate Education Committee (GEC) and MS Subcommittee to the GEC.
Updates Graduate Student Canvas site, graduate-student d-lists, and graduate program information on department website.
Working with campus partners (Student Affairs, Center for Diversity & Inclusion, OIE, Academic Development, CIT Dean's Office, etc.) as appropriate.
Staff participant of Selection Committee for outstanding students for annual awards/scholarships.
Preparing and submitting weekly, monthly and annual effort reports.
Social Host training required for compliance with University protocol.
Bachelor's Degree or equivalent experience required. Additional college level course work in academic advising is preferred.
Two or more years of Academic Advising and Academic Counseling Experience required
Flexibility, excellence, and passion are vital qualities within the College of Engineering. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
You should demonstrate:
Excellent organizational and planning skills with strong attention to detail.
Ability to effectively prioritize multiple tasks timely
Capability to keep and maintain accurate reports and records.
Excellent analytical, reasoning, and problem-solving skills.
Ability to work in a culturally diverse environment and interact with campus community and external customers.
Strong computer skills, including proficiency with MS Office (specifically Excel, Outlook, Power Point, and Word). Ability to learn a variety of software applications.
Some evening and weekend hours are required.
Please visit " Why Carnegie Mellon " to learn more about becoming part of an institution inspiring innovations that change the world.
Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
Job Function: Student Services
Primary Location: United States-Pennsylvania-Pittsburgh
Time Type: Full Time
Organization: MECHANICAL ENGINEERING
Minimum Education Level: Bachelor's Degree or equivalent
Budgeted Base Pay: Negotiable
Internal Number: 2014111
About Carnegie Mellon University
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.