1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Bachelor's degree. Experience in MBA career service. Experience with web based systems for virtual recruiting events. Global orientation; experience working across countries and regions, and fluency in more than one language.
Preferred Education, Experience and Skills: Bachelor's degree. Experience in MBA career service. Experience with web based systems for virtual recruiting events. Global orientation; experience working across countries and regions, and fluency in more than one language.
Required Skill/ability 5: A team player that works well with other members of the staff. Ability to work successfully in a fast-paced and changing environment. Occasional travel to support events and ability to flex schedule as needed.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Strong attention to detail. Excellent organizational skills. Ability to multi-task.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Recruiting Coordinator
Required Skill/ability 1: Exhibit superior interpersonal communication skills and professional demeanor. Excellent customer service orientation.
Required Skill/ability 4: Excellent verbal communication ability. Ability to develop credibility quickly with employers and SOM community.
Required Skill/ability 2: Proficient with MS Office products including Word, Access, Outlook and advanced Excel and PowerPoint.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 58226BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.