Position Title: Executive Assistant, Office of Alumni Engagement
Posting Number: R1900250
Employer: Research Foundation
Salary Range: $40,000 - $50,000
The Executive Assistant supports the work of the Office of Alumni Engagement and independently supports the UB Alumni Association Board of Directors, and other divisional and university staff to increase alumni engagement and private support to the University at Buffalo.
A summary of duties are as follows:
Provide administrative support to the Associate Vice President for Alumni Engagement and Annual Giving and the Executive Director of Alumni Engagement, including the following:
schedule and maintain active calendars
anticipate needs for advance materials in support of meetings and related activities
assist with reporting and pulling alumni/prospect data
prepare and save contact reports and other information into the Advance Web Access (AWA) alumni database, maintaining strict confidentiality
assist with development of executive-level presentations, correspondence and other documents as needed.
Cultivate solid working relationships with alumni volunteer leaders and provide administrative support to the UB Alumni Association (UBAA) Board of Directors that includes the following:
steward and communicate with board members;
send out meeting invitations, track responses to the various meetings for the Board of Directors, Executive Committee, other various board committees (finance, membership, audit, etc.) and UBAA board president's meetings;
draft correspondence and manage communication via the UBAA secure website;
prepare agendas, coordinate meeting logistics, and assist with travel itineraries as requested by out-of-town members;
coordinate engagement activities for UBAA Past Presidents;
maintain and update UBAA by-laws and other board materials as required and post to the board secure website as appropriate.
Bachelor’s degree or an equivalent combination of education and experience
Strong office management and project management skills
Technical proficiency in all areas of MS Office Suite and capacity to learn new technology platforms
Strong organizational and multi-tasking skills
Excellent written and verbal communication skills
Ability to occasionally work evenings and weekends
Experience working with volunteer boards
Minimum of five years progressive administrative office experience preferably supporting executive level administrators in a large, complex organization
Highly developed professional and interpersonal skills appropriate to a public office environment, the ability to learn new skills quickly, and the ability to appropriately handle confidential information and customer service issues.
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society.